Expeditor

The Project Expeditor is responsible for monitoring, coordinating, and expediting engineering deliverables, equipment fabrication and delivery, procurement activities, vendor documentation, materials, and project milestones to ensure projects remain on schedule. This position works closely with Project Managers, Engineering, Procurement, Vendors, and Construction teams to identify potential delays, resolve outstanding issues, and maintain accountability for project commitments. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable following up with internal and external stakeholders to drive timely completion of assigned tasks. Key Responsibilities: Project Scheduling & Expediting · Monitor project schedules, deliverable registers, and milestone commitments. · Track engineering deliverables and ensure completion by established deadlines. · Proactively follow up with responsible parties regarding outstanding action items. · Identify potential schedule delays and escalate concerns to Project Managers. · Coordinate with engineering disciplines to prioritize critical deliverables. · Maintain accurate expediting logs and status reports. Procurement & Vendor Coordination · Monitor purchase orders, material requisitions, and vendor delivery schedules. · Follow up with suppliers regarding manufacturing progress, documentation, inspections, and shipping dates. · Track long-lead equipment and critical materials. · Identify procurement delays and coordinate recovery plans. · Verify vendor documentation is received and routed for engineering review. · Communicate delivery changes and potential impacts to project schedules. Equipment Expediting · Track equipment from purchase order placement through engineering approval, fabrication, testing, shipment, and delivery to site. · Obtain and validate vendor manufacturing schedules, progress updates, and committed delivery dates for major equipment packages. · Expedite critical and long-lead equipment including vessels, pumps, compressors, heat exchangers, valves, and packaged systems. · Coordinate vendor drawing approvals, inspection and test plans (ITPs), factory acceptance tests (FATs), and required quality documentation. · Identify fabrication, material, inspection, and logistics constraints; work with vendors and project teams to establish recovery actions. · Monitor equipment readiness, shipping documentation, freight arrangements, and delivery milestones; escalate risks to construction or startup schedules. · Maintain equipment expediting registers with purchase order status, forecast dates, risks, and documented vendor commitments. Engineering Deliverable Management · Track the status of engineering drawings, specifications, calculations, and technical documents. · Coordinate with discipline leads to ensure timely document issuance. · Monitor internal and client review cycles. · Follow up on overdue comments, approvals, and revisions. · Assist with maintaining engineering deliverable registers and document control logs. Project Communication & Coordination · Conduct routine follow-ups with engineering teams, vendors, and project stakeholders. · Participate in project progress meetings and provide updates on outstanding items. · Maintain action-item registers and track assigned responsibilities. · Communicate critical issues requiring management intervention. · Coordinate with Project Managers to establish priorities and recovery actions. · Support communication between engineering, procurement, and construction teams. Reporting & Documentation · Prepare weekly expediting reports identifying completed, pending, and overdue activities. · Maintain accurate records of commitments, delivery dates, and follow-up correspondence. · Monito…

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