Executive Assistant, Distribution, GBRS

Employer: iA Financial Group Office: 1080, Grande Allee West Location: Quebec, Quebec Other Possible Location(s): Toronto, Ontario; Montreal, Quebec Job category: Customer Service and Administrative Support Job ID: JR10027829 Job type: Temporary Job Apply before: 2026-10-09 Description Executive Assistant, Distribution GBRS Toronto-Montreal-Quebec / Temporary 12 months / Full-time / Start Date: As soon as possible Build the future with us Are you passionate about administration and looking to contribute to the purpose of a company that strives to ensure its clients feel confident and secure about their future? As an Executive Assistant, Group Savings and Retirement Distribution, you will play a key role in providing executive and administrative support to the Vice-President and leadership team in the day-to-day management of their activities. This position is an excellent opportunity to showcase your skills and fully leverage your potential within a caring and trustworthy organization. Here, people and their development are at the heart of everything we do, creating an environment that fosters collaboration and innovation. What you will accomplish with us As an Executive Assistant, Group Savings and Retirement Distribution, you will be at the heart of our mission. Here are the main responsibilities: Independently manage calendars, changing priorities, deadlines, and follow-ups associated with files and initiatives; Coordinate business travel arrangements (travel bookings, accommodations, logistics) and prepare expense reports; Develop, maintain, and update files, databases, and systems for processing confidential information; Manage, monitor, and coordinate sponsorship payment requests, including validating documentation, obtaining required approvals, and tracking budgets; Follow up on decisions, actions, deliverables, and next steps arising from meetings, committees, and governance bodies; Ensure the classification, organization, and document management of the Vice-President’s office; Plan, coordinate, and prepare various meetings and events; Support the Vice-President and management team in developing, tracking, and maintaining management systems, dashboards, and performance indicators; Prepare agendas, PowerPoint presentations, surveys, workshops, briefing materials, and follow-ups related to meetings and events; Recommend and implement best practices in administrative and operational management, including reviewing and improving processes; Support the Vice-President’s internal communications (mailbox, team messages, invitations, surveys, and ad hoc communications); Actively participate in the preparation, drafting, revision, proofreading, translation (French/English), and formatting of executive-level documents; Analyze data from systems (Salesforce) to identify trends, produce reports, make observations, and recommend actions; Perform other related duties. What could help you succeed in this role We are looking for someone who: Holds a College Diploma (DEC) in Office Technology, Administration, or a related field, or an equivalent combination of education and experience; Has 3 to 5 years of relevant experience in an executive assistant or senior administrative support role, ideally supporting executive leadership; Has an excellent command of the Microsoft 365 suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote) as well as artificial intelligence tools (Copilot); Is comfortable using digital tools and social media (e.g., LinkedIn) and is eager to learn and leverage new technologies, software, or applications (e.g., Salesforce); Is recognized for their proactivity; Stands out for their organizational and planning skills; Demonstrates a high level of discretion; Is known for their sound judgment; Has experience coordinating cross-functional projects or corporate events (an asset) Advanced level of English proficiency, as the individual will be required to collaborate verbally and in writing with various unili…

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