Event Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Event Coordinator Job Category: University Staff Employment Type: Regular Job Profile: Event Coordinator Job Duties: The Event Coordinator is responsible for the planning, coordination, and execution of Winter and Spring Commencement Ceremonies. In addition, the Event Coordinator provides assistance with the University Awards Ceremony, Convocation, and other University-sponsored events throughout the year. Responsibilities include event planning and logistics, vendor procurement and coordination, development and management of schedules and timelines, recruitment and supervision of student employees and volunteers, coordination of event participants, and providing onsite event management and support. The Event Coordinator also manages a portfolio of summer camp and conference clients and provides support for EAA registration operations. Key Job Responsibilities: Assists with planning and the creation of promotional materials and resources for events Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities Monitors and processes event related transactions and event data and records Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues Designated Event Coordinator for the following campus events: Commencement - Winter ceremony and Spring 2 ceremonies University Honors & Awards; Facilitate & gather award winners information; maintain award inventory Homecoming; facilitate Titan Tailgate Campus Special Events as assigned Designated Event Coordinator for a small portfolio of summer camps and conferences to include lodging assignments and individual camp coordinator communication Event Coordinator to assist in the EAA Airventure Lodging operations week of EAA-July Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates Department: Events and Conference Services Compensation: $21.00 per hour Required Qualifications: Demonstrated excellence in customer service and interpersonal skills Proven excellent communication skills, both verbally and in writing Demonstrated ability to interact positively with staff and clientele from a variety of backgrounds, expereinces, and perspectives Knowledge of Microsoft Office suite Demonstrated commitment to fostering a respectful, professional, and inclusive workplace environment Bachelor's Degree Preferred Qualifications: Experience in special event planning, coordination and execution How to Apply: Applicants must submit the following documents using the online application: Resume Cover Letter *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on 11/09/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application material…

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