Documentation Specialist

Position Summary, Documentation Specialist Innovative Professional Solutions, Inc. (IPS)—a successful defense contractor located in Panama City Beach, Florida—has provided exceptional support to our Naval Surface Warfare Center Panama City Division (NSWC PCD) customers for more than 20 years. Our benefits include health, dental, vision, life insurance, as well as 401(k) plan and paid time off. We are seeking a motivated, dependable, and detail-oriented Mid-Level Documentation Specialist to join our team. In this role, you will perform mid-level technical writing and editing to prepare documents supporting the acquisition, operation, and maintenance of technically sophisticated U.S. Navy systems, while also providing vital administrative, procurement, and shipping support for our Navy and Marine Corps programs. The ideal candidate must possess strong technical documentation skills, including hands-on experience with Adobe FrameMaker. This position requires independent thinking, diligence, accurate attention to detail, and the ability to solve problems independently with minimal supervision. This position requires a Department of War (DoW) Secret security clearance, which requires U.S. citizenship. Highlights of Responsibilities: Edit, initiate, and maintain a wide range of technical documents—including reports, manuals, briefs, proposals, procedures, technical management plans, and operations/maintenance manuals—ensuring alignment with Navy instructions, specifications, and government standards. Author monthly status reports for team lead review, build bi-weekly program status brief PowerPoint slides, develop technical presentations, and actively participate in weekly Teams planning meetings. Field customer requests, source vendor quotes, generate purchase requests (PRs), coordinate delivery logistics, and formally confirm item acceptance. Coordinate and execute domestic (CONUS) shipments for various programs. Create travel plans, compile Travel and Overtime workbooks for various teams, and route them through the Contracting Officer’s Representative (COR) and contracts for official approval. Organize and write technical material using word processing software per established corporate standards and review publications to recommend revisions in scope, format, and production. Consult with technical team leads and subject matter experts (SMEs) to ensure a common understanding of documents while staying current on new developments in technical writing and publishing tools. Required Education, Experience, and Certifications: High school diploma. Three or more years of technical writing and editing experience. Hands-on experience using Adobe FrameMaker for document editing or publishing. Experience with Microsoft Office Suite (Word, PowerPoint, Excel for workbook creation, Project, and Teams for virtual collaboration) and various web-based tools. Eligible to obtain and maintain a Security clearance. Desired Qualifications: Exceptional editing, formatting, and organizational skills. Experience with purchasing, tracking inventory, and managing vendor relations. Prior Department of the Navy (DoN) military, civilian, or contractor experience is a plus. Proven ability to work on multiple tasks simultaneously and meet strict deadlines. Demonstrates strong interpersonal skills that support leadership, management, negotiation, and cross-functional problem-solving functions of this role. Excellent judgment and the ability to quickly adapt to changing priorities derived from multiple high-priority, emergent requirements. Although part of a team, must also be able to work independently and productively with minimum supervision. An active, Department of War (DoW) Security clearance preferred. Travel: None planned at this time. Working Conditions/Environment: Work will be conducted at local IPS facilities. IPS is a drug-free employer. Proof of U.S. citizenship will be required upon employment at IPS. Pay: From $25.00…

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