Document Control Administrative Specialist

Summit Valve & Controls | Edmonton, AB - 20 Month Full Time Opportunity Are you highly organized, detail-oriented, and passionate about keeping projects and people on track? Summit Valve & Controls is looking for a Document Control Administrative Specialist to join our team in Edmonton. This is a dynamic role that blends document control, project support, administration, customer service, and office coordination into one rewarding opportunity. You'll be a key contributor supporting multiple departments, ensuring critical project documentation is managed accurately and efficiently while helping create a productive, organized, and welcoming workplace environment. If you thrive on organization, enjoy supporting teams, and take pride in being the person who keeps things running smoothly, we'd love to hear from you. Why Join Summit Valve & Controls? Be part of a growing and respected Western Canadian industrial organization Work closely with Project Managers and cross-functional teams Make a direct impact on project execution and customer satisfaction Enjoy a diverse role with no two days exactly alike Join a collaborative team that values initiative, accountability, and continuous improvement What You'll Be Doing Document Control As our Document Control Administrative Specialist you'll play a critical role in supporting project execution from start to finish by ensuring documentation is accurate, compliant, and delivered on schedule. Responsibilities include: Coordinating and assigning document control workloads Supporting and mentoring team members within document control activities Interpreting customer and EPC documentation requirements Working with Project Managers to plan and execute project documentation deliverables Managing document submission schedules and stakeholder communications Tracking, preparing, issuing, and maintaining project documentation through electronic document management systems – Doc Boss, Aconex, Fusion, McClaren Maintaining document repositories, version control, and document history Coordinating with Accounting on project milestones, progress billing, and project closeout requirements Identifying opportunities for process improvements and increased efficiency Administrative & Office Support As an additional point of contact for office operations and administrative support, you will help ensure the office runs efficiently while delivering exceptional service to employees, customers, and visitors. Responsibilities may include: Managing reception activities Coordinating communications Handling mail and courier services Maintaining office supplies and equipment Supporting office vendors and facilities Assisting with meetings, training sessions, employee events, customer visits, and hospitality arrangements. Integrated Quality, Health, Safety, Environment (QHSE) System Support the ongoing maintenance and effectiveness of Summit's Quality Management System by assisting with assigning metadata, creating approval workflows and creating uploading documentation in SharePoint libraries. What Makes You Successful? We're looking for someone who brings: Exceptional organizational skills Strong attention to detail Excellent communication and interpersonal skills A proactive, problem-solving mindset The ability to prioritize and manage multiple responsibilities A customer-service-focused approach Strong follow-through and accountability The ability to work independently while collaborating effectively with others Qualifications One of the following is preferred: Diploma or Degree in Business Administration Information & Records Management Supply Chain Management Logistics Procurement Related field of study Experience 3-5 years of Document Control experience Experience in project-based environments preferred 1-3 years of administrative or office support experience Experience working with multiple stakeholders and competing priorities Experience with: Microsoft 365 (Outlook, Word, Excel, SharePoint) Document mana…

View the full posting and apply