Distribution Center Warehouse Office Administrator

The Distribution Center Office Administrator provides administrative support to the VP, HR Business Partner and other team members within the Distribution Center (DC) as assigned. The Distribution Center Office Administrator acts as the face of Pet Food Express (PFE) at the DC and is the first point of contact for employees, vendors, candidates and visitors entering the facility. This position acts as the primary administrative assistant, performing a variety of clerical and administrative tasks including, but not limited to, reception, managing visitor log and badge access, mail distribution, ordering, data entry, filing, etc., to support our DC team. Beyond the day-to-day, this role plays a key part in making the DC a place people enjoy working. From coordinating birthdays, setting welcoming workspaces, creating a positive and engaging environment - you will be the person behind the moments that bring the team together. The person in this role is a natural collaborator, a clear communicator and someone who knows how to think on their feet, problem-solve and get things done. If you find joy in the details that make employees feel appreciated, then this role may be made for you! Please Note: This position is an on-site position at our Distribution Center in Oakley, CA. Candidates who are remote or outside of reasonable commuting distance will not be considered. Hear from some of our current employees why you’ll enjoy working here: “The consistent schedules & two consecutive days off offer a good work-life balance.” “The people are positive and respectful.” “The management values creating an enjoyable workplace.” PFE Perks: Grow Your Career: We believe in promoting from within and empowering our teams to reach their full potential through advancement opportunities. Enjoy Employee Discounts: Generous in-store savings on the products your pets love, with discounts that extend to your family’s pets too! Your Health Matters: Support your well-being with a benefits package that includes medical, dental and vision insurance along with HSA & FSA options. Your Pets Matter, too: Care for your furry companions with our pet insurance option Invest in the Future: 401k retirement plan with employer match to help your savings grow. Rest and Relaxation: Generous PTO that begins accruing on your start date to make the most of your time to recharge. Share the Opportunity: Employees who refer someone who is a great fit for our team can earn rewards through our referral bonus program. Responsibilities: Provide reception, clerical and administrative support under the direction of the VP and HR Business Partner (HRBP). Professionally greet visitors including, but not limited to, employees, vendors, and applicants. Maintain visitor log in sheets; ensure every visitor signs in and out of the facility. Maintain Employee badges and enforce building access policy; ensure all employees are in possession of and using their assigned badges to access the facility. Address employees who "piggyback" and/or allow others to follow them into the facility without tagging in, and provide feedback/follow-up to the VP, HR, Safety/Security team as necessary. Perform routine clerical duties, such as sorting, filing, receiving and distributing mail and packages to appropriate people, making copies, and responding to routine inquiries. Assist outbound department with preparing and sorting shipping labels on daily basis. Answer and direct incoming calls in a professional and courteous manner; take & deliver messages. Respond to all incoming call box calls and guide callers to the correct destination. Operate office equipment: printers, scanners, and fax machines. Coordinate meeting and events logistics, including booking rooms/space, calendar invites, ordering food and/or supplies, set-up and clean-up of meetings, events, rooms or work areas as needed. Coordinate employee birthday, work anniversary and appreciation week inc…

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