Director of Building Maintenance (Apollo)

Primary Function and Purpose Under the supervision of the Program Director, the Director of Building Maintenance oversees all maintenance, janitorial and capital improvement projects, including the care, cleaning and inspection of public spaces within the development such as buildings, grounds and garbage disposal areas, in accordance with established procedures. Ensure all building systems are maintained in working order. Recruit and interview for vacancies as coordinated with the Human Resources Department. Supervise, schedule and assign duties to the maintenance and janitorial staff. Ensure the building meets all building compliance requirements as defined by DOB, HPD, FDNY and other government authorities. Be on-call for emergencies during off hours and report to the property. Essential Duties and Responsibilities Maintenance Oversee all building systems, maintenance, repairs and modifications. Observe work operations, procedures and environment to identify possible hazardous conditions or unsafe work practices, formulate corrective measures or safety. Monitors work orders and ensures repairs are completed within prescribed guidelines, coordinate the completion of repair and closes out work orders in Yardi system and in accordance with established procedures. Ensure work performed by staff is completed satisfactorily and follow up on any deficiencies. Maintain a preventative maintenance schedule and ensure pre-seasonal preparation of HVAC and building systems. Perform or oversee routine tasks such as plumbing, electrical work, HVAC systems maintenance, and carpentry. Maintain a Preventative Maintenance schedule and ensure pre-seasonal preparation and preparation and maintenance for building systems are carried out as scheduled. Weighs the pros and cons of different solutions, considering cost, time, and resources. Adjust, maintain, and clean all machinery and equipment, maintain in compliance with all rules regulations, including heating, plumbing, motors, fans and electrical parts. Handle emergency repairs timely to minimize disruptions to the quality of life for clients and staff. Obtain estimates and quotes for repairs, renovations and supplies. Liaise with vendors and service providers for repairs for various projects. Maintain basement storage areas in an orderly, safe and hazard free manner. Repair or replace inoperable appliances. Ensure client rooms and common areas are painted as needed. Maintain exterior parts of the building is in good upkeep, walkways, and building face. Maintain vacancy reports off offline units for repairs and materials needed for turnover. Ensure room turnovers are completed within the DHS guidelines. Manage snow removal, landscaping, and garbage disposal. Cover shifts with associated duties and tasks, in the absence of staff. Conduct unannounced site visits during off hours and days, to monitor staff performance and ensure the site is maintained, cleaned and in good repair. Will work independently, meet deadlines, multitask, and solve problems, working under moderate to a high degree of pressure. Provide supervision and document it, take immediate disciplinary actions when needed. Collaborate with AVP and procurement department to obtain bids for building projects. Follow up on local law requirements. Be proactive with the ability to take initiative. Maintenance and Janitorial Staff Assigned daily maintenance tasks to maintenance and janitorial staff through work order system and follow up through their completion of assigned tasks. Ensure placement of trash and recyclables on the street for pick up per Department of Sanitation’s schedule for pick up. Assigned janitorial staff to cleaning tasks to keep common areas, lobby, hallways stairwells, elevators, walls, doors, glass fixtures, floors are clean and well maintained. Assigned janitorial staff to clean vacant rooms, log and store properties left by clients in identified storage area. Ensure all staff wear proper uniforms. During co…

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