Design office assistant

Job Overview Personal Assistant Location: Hybrid ( 1.5 days per week in-person , remote as needed) Reports To: Janet Simon & Barrie McMullen Job Overview We are seeking a highly organized, proactive, and adaptable Personal Assistant to provide comprehensive administrative, operational, and personal support. In this role, you will act as a central point of contact for vendor management, digital organization, and day-to-day operations. The ideal candidate is a detail-oriented problem solver who thrives in a dynamic environment, successfully managing both professional workflows and personal projects. Core Responsibilities Operations & Vendor Management Order Placement: Manage procurement workflows by placing orders accurately across multiple suppliers and vendors. Logistics Tracking: Maintain and update tracking spreadsheets to monitor order statuses from purchase to completion. Delivery Follow-up: Proactively resolve shipping delays, coordinate delivery logistics, and verify receipt of goods. Administrative & Digital Organization Data Organization: Restructure and maintain digital filing systems to ensure quick access to vital documents. Special Projects: Execute ad-hoc organizational initiatives to streamline business operations and file management. Field Operations & Errands Site Visits: Conduct on-site client visits to take precise physical measurements and high-quality photographs for active projects. Logistics Errands: Handle physical distribution tasks, including UPS drop-offs and picking up professional printed materials. Executive & Personal Support Personal Assistance: Provide dedicated lifestyle and administrative support to Janet Simon, including managing lunch logistics and personal shopping. Dynamic Problem Solving: Handle time-sensitive tasks and run out to source gifts, supplies, or materials as needed. Qualifications & Skills Experience: Previous experience as an executive assistant, personal assistant, or office coordinator preferred. Technical Skills: Proficiency in spreadsheet management (Excel/Google Sheets) and file-sharing systems. Soft Skills: Exceptional time management, high attention to detail, and a resourceful, "can-do" attitude. Requirements: Reliable transportation for local errands and client site visits; equipment to work remotely. Pay: $25.62 - $40.00 per hour Expected hours: 12.0 – 20.0 per week Work Location: Hybrid remote in Morristown, NJ 07960

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