Construction Management Document Controls Specialist

Job Description: Take Your Construction Career to the Next Level! Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive! Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder is looking for you! From construction management and observation/inspection services to laboratory testing and materials and forensic engineering, our Construction Services market helps to develop and maintain America's infrastructure and supply chain and is a recognized industry leader with more than 25 accredited laboratories. Step into Your New Role Reporting to the CoMET Group Manager, the Construction Management Document Controls Specialist will be responsible for the organization, management, and maintenance of project documentation for transportation and infrastructure projects throughout Utah. This individual will oversee all aspects of document control, including processing, tracking, distribution, filing, archiving, and retrieval of project records in accordance with client and company requirements. The Document Controls Specialist will support multiple projects and clients while working closely with project managers, construction management staff, contractors, and stakeholders to ensure accurate and timely document management throughout the project lifecycle. In addition to project delivery responsibilities, this position will support business development initiatives through client engagement, relationship building, opportunity identification, and pursuit support, contributing to the continued growth of Kleinfelder's transportation and construction services practice throughout Utah. Experience & Academic Requirements Bachelor's degree in Finance, Business, Project Management or equivalent combination of education and relevant experience. Master's preferred. Minimum fifteen (15) years of experience in document control, project administration, records management, or construction support services. Experience supporting transportation, infrastructure, or public works projects. Working knowledge of UDOT documentation requirements and project delivery processes preferred. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint. Experience with electronic document management and collaboration platforms. Strong organizational, communication, and recordkeeping skills. Existing relationships within Utah's transportation industry are a plus. Responsibilities Receive, distribute, track, and maintain project documentation between project teams, contractors, clients, and stakeholders. Develop and maintain document control logs, tracking databases, spreadsheets, and reporting tools. Ensure all project documents are processed and maintained in accordance with UDOT, client, contract, and company requirements. Facilitate document movement through correspondence, transmittals, email, and client document management systems. Maintain project records, correspondence logs, meeting records, schedules, reports, and other project documentation. Prepare project turnover packages and support project closeout activities. Attend project meetings and prepare meeting minutes, action item logs, and follow-up documentation. File and archive project records to ensure accurate retention and efficient retrieval. Support project managers and project teams with project administration and reporting activities. Assist in developing and improving document control procedures and best practices. Coordinate multiple projects and client requirements simultaneously. Provide guidance and support to junior staff as needed. Support proposal development, Statements of Qualifications (SOQs), interview preparation, and marketing initiatives. Develop and maintain strong working relationships with UDOT staff, local agencies, contractors, and teaming partners. Participate in client…

View the full posting and apply