Community Events Coordinator

About Boston Bar First Nation Boston Bar First Nation is located in the heart of the Fraser Canyon and is committed to the well-being, prosperity, and cultural strength of our community. As a proud Nlaka’pamux Nation, we honour our land, culture, and people in everything we do. Our workplace fosters respect, learning, collaboration, and accountability as we work toward a strong and sustainable future. Position Summary The Events Coordinator is responsible for planning, coordinating, and delivering Boston Bar First Nation community events, meetings, cultural gatherings, workshops, celebrations, forums, and organizational functions. The Coordinator will manage events from initial planning through execution and follow-up, ensuring that logistics, communications, vendors, schedules, budgets, facilities, and participant needs are effectively coordinated. This position works closely with BBFN leadership, staff, community members, Elders, Knowledge Keepers, service providers, vendors, and external partners to ensure events are organized, welcoming, culturally respectful, and professionally delivered. The successful candidate will be highly organized, proactive, resourceful, and comfortable managing multiple events and priorities at the same time. Key Responsibilities Event Planning & Coordination: Lead the planning, coordination, and execution of BBFN events from start to finish. Coordinate community gatherings, celebrations, cultural events, workshops, meetings, forums, information sessions, staff events, and special initiatives. Coordinate in-person, virtual, and hybrid events. Develop event plans, schedules, timelines, run sheets, checklists, and task assignments. Identify event requirements and ensure all arrangements are completed in advance. Coordinate event setup, operation, and teardown. Ensure events remain organized, on schedule, and responsive to emerging needs. Support multiple events and projects simultaneously while maintaining attention to detail. Event Logistics: Coordinate venues, facilities, catering, equipment, technology, transportation, accommodations, supplies, signage, seating arrangements, and registrations. Coordinate Longhouse events and other community gatherings. Work with vendors, contractors, caterers, entertainers, facilitators, and service providers. Obtain quotes and coordinate purchasing and procurement requirements in accordance with BBFN procedures. Confirm event requirements with internal departments and external partners. Coordinate audio-visual equipment, Zoom, Teams, presentation equipment, and other event technology. Ensure accessibility, safety, and participant requirements are considered during event planning. Assist with physical event setup and coordination where required. Community & Cultural Events: Help create welcoming, inclusive, and community-centered events. Coordinate with Elders, Knowledge Keepers, community representatives, leadership, and staff where appropriate. Support traditional protocols and cultural practices associated with community gatherings. Ensure cultural considerations are incorporated into event planning and delivery. Support events involving youth, Elders, families, community members, leadership, and external guests. Demonstrate cultural humility and professionalism when working within the community. Event Communications & Promotion: Maintain BBFN's annual events calendar. Prepare and coordinate event notices, invitations, posters, agendas, registration information, schedules, community announcements, and participant communications. Work collaboratively with BBFN communications and departmental staff to promote upcoming events. Coordinate RSVPs, registrations, attendance lists, reminders, and participant updates. Ensure event information is communicated accurately and in a timely manner. Assist with social media and digital promotion of events where required. Vendor & Stakeholder Coordination: Build and maintain positive working relationships with vendors, …

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