Community Business Procurement Coordinator

Purpose & Job Related Requirements REPORTS TO: Purchasing Administrator FLSA STATUS: Exempt - Professional CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period. PAY GRADE: 118 SAFETY SENSITIVE: No Purpose of Job The purpose of this job is to generate increased awareness and understanding of the government’s procurement processes by community based businesses representing the diverse population of Athens-Clarke County. The position is responsible for community outreach and relationship building among stakeholders, providing direct education and technical support, and collecting, analyzing, and reporting relevant data. As needed, this position will also perform routine purchasing responsibilities such as reviewing requisitions, issuing purchase orders, and soliciting bids. Job Related Requirements Regular schedule: Monday to Friday 8am to 5pm May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACCGov's safe driving policy. Minimum Training & Experience Required to Perform Essential Job Functions Associates degree in a related discipline and three (3) years of professional work experience in procurement, vendor recruitment/development, community outreach, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Must possess a valid driver’s license. Bachelor's degree and certification in public purchasing association such as NIGP, ISM, or NPI preferred. Essential Duties, Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Engage in outreach efforts to build mutual awareness and establish collaborative relationships between the government and community organizations, business associations, and community businesses representing the diverse communities of Athens-Clarke County; Collaborate across departments to develop data-collection, communication, and coordination strategies; proactively build relationship-pipelines between community businesses/business associations and governmental departments. Implement and evaluate strategies designed to increase/expand participation in existing procurement processes. Collaborate within and across departments to simplify existing procurement communications and policies in order to increase accessibility. Develop easy-to-understand educational materials that support applicants throughout the procurement process; break down complex information and processes into clear, understandable, actionable steps. Identify, collect, organize, and analyze existing procurement participation data; collaborate across departments to further develop data collection strategies; develop and maintain information on minority/women/VA-owned community based businesses located within Athens-Clarke County; develop and maintain an effective reporting mechanism to communicate information to internal and external stakeholders. Develop, coordinate and facilitate training and workshops to ensure businesses develop the necessary skills to be successful in government procurement opportunities. Provide technical support and assistance to businesses in preparing bids and maintaining contracts. Promote information on technical assistance, training and bidding opportunities with ACCGov procurement. Serve as a resource for information regarding equal opportunity in contracting opportunities. Provide information on registration as a minority/women/VA-owned vendor. Receives purchase requisitions from various departments/divisions and reviews them for accurate completion. Issues, places, processes, encumbers, and distributes purchase orders, including issuing emerge…

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