Buyer Specialist #LVA00031

5114565 Richmond, Virginia, United States The Library of Virginia Procurement Full-Time (Salaried) Closing at: Nov 20 2026 - 23:55 EST The Library of Virginia Title: Buyer Specialist #LVA00031 State Role Title: Procurement Officer I Hiring Range: $65,000 - $75,000 Pay Band: 4 Agency: The Library of Virginia Location: Library of Virginia Building Agency Website: https://www.lva.virginia.gov/ Recruitment Type: General Public - G Job Duties The Library of Virginia is seeking a customer-focused, detail-oriented, and highly organized Buyer Specialist to join its Finance team. Reporting to the Finance Director, this position supports purchasing and contract administration across the agency, working collaboratively with Procurement Management, Information Technology, and other departments. The successful candidate will coordinate timely purchases, maintain accurate records, provide responsive customer service, and take ownership of assigned work. Responsibilities include small purchases, support for existing contracts, eVA invoice reviews, SPCC cardholder duties, and backup Accounts Payable support. Key Responsibilities: General Procurement Review assigned purchasing requests and work with agency staff to clarify purchase descriptions, requirements, and delivery needs. Procure goods and nonprofessional services through small-purchase procedures, including unsealed bidding, and process approved sole source purchases in accordance with applicable Commonwealth and LVA requirements. Obtain and review vendor quotations, use established contracts, and process requisitions, purchase orders, and order modifications in eVA. Identify and solicit quotes from SWaM-certified businesses and provide eligible vendors with information about certification. Support purchases of IT goods and services and coordinate applicable VITA requirements with IT staff and Procurement Management. Perform eVA e-invoice reviews by matching invoices, purchase orders, and receiving records; coordinate correction of discrepancies and route matched invoices for payment processing. Maintain accurate electronic procurement records, protect confidentiality and proprietary information, and provide files for Procurement Management review. Contract Management Support administration of assigned contracts and maintain accurate information in eVA Sourcing and Contracting. Track expiration dates, renewal options, and notice deadlines; coordinate renewal actions and proposed modifications for required review and approval. Notify Procurement Management of upcoming re-solicitation needs in time to support continuity of services. Work with requesting departments to monitor deliverables and vendor performance, address routine issues, and refer disputes or matters requiring additional authority to Procurement Management. Maintain complete, organized electronic contract files and document contract actions in accordance with LVA procedures. Financial Operations Support Provide backup Accounts Payable support by entering vouchers in Cardinal using approved supporting documentation and established agency procedures as needed. Serve as an SPCC cardholder for authorized purchases and payments, maintain supporting documentation, and complete transaction reconciliation within established deadlines. Coordinate with Accounts Payable to resolve purchasing and payment discrepancies. Assist with updating desktop procedures and recommend improvements to purchasing and payment processes, internal controls, and customer service. Minimum Qualifications Experience purchasing goods and services and using electronic purchasing or procurement systems. Working knowledge of public procurement principles, small-purchase procedures, and use of established contracts. Ability to interpret and apply procurement policies, procedures, and purchasing requirements. Ability to review quotations, pricing, and purchasing documentation for accuracy and completeness. Knowledge of basic contract administration and procureme…

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