Business Operations Specialist II - Lokahi HCM Project (Leave), 606660 (2026-03808)
Hawaii State Department of EducationDescription This job posting will remain open until 20 applications are received. Please apply immediately as this recruitment may close at any time. APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS TYPE OF APPOINTMENT ISSUED: This position is included in the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments. A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS. Examples of Duties Under the general supervision of the Business Operations Specialist III of the Business Operations Branch, the Business Operations Specialist II: 1. Leads in-house branch leave accounting staff in preparing for conversion; develops comprehensive data crosswalks between legacy and new systems. Redesigns existing branch workflows and handoff points to optimize efficiency. Creates the internal training plan, supporting materials, and standardized procedure documentation for branch staff. 2. Assists in the development and delivery of training materials, user manuals, and support protocols specifically for leave accounting matters. Provides post-go-live assistance to school and office-level staff to ensure the accurate recording and management of leave. 3. Coordinates and ensures that all fiscal and leave-related components are accurately represented in the planning, functional integration, and end-to-end testing phases of the new HCM system. Identifies potential gaps in leave accounting logic and recommends configurations to meet Department standards. Ensures cross-office handshake points are efficient and reduce manual transactions and processes. 4. Collaborates with the Project Manager and external partners to develop detailed functional requirements for the Request for Proposal (RFP) documentation, such as specifically defining leave accounting workflows, accrual rules, and reporting needs for the new solution. 5. Manages the technical conversion of existing leave balances from legacy systems to the new HCM solution. Conducts audits of current leave data, identifies discrepancies, and executes necessary corrections to ensure a "clean" data migration. 6. Performs other related duties as assigned. Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting or any other field in business administration which included at least twelve (12) semester hours of credit in accounting courses. Education Substitution: Bachelor’s degree in any field from an accredited college or university PLUS two (2) years of excess relevant experience described below. Desired Education: Bachelor's degree in Political Science with coursework in Public Administration, Management Accounting, and Research Statistics. Experience: Four (4) years of responsible professional work experience in accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system. Desired Experience: Four (4) years of progressively responsible professional managerial/supervisory job-related experience in program planning and analysis, business, public procurement and contracting operations, and/or public administration. Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system. Knowledge: Financial and management accounting; government accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment. Desired Knowledge: Public administration, organization theory and change management; fiscal/internal …