Business Operations Coordinator I

Security Sensitive Position? Yes Hours of Work 8:00 am - 5:00 pm M-F Position Details Position Information Posting Number TSU203840 Official TSU Title Business Operations Coordinator I Grant Title N/A Job Description Summary / TWC Summary The Business Coordinator for Human Resources provides administrative, financial, operational, and business support to ensure the efficient functioning of the Human Resources department at Texas Southern University (TSU). This position coordinates budget monitoring, purchasing, personnel transactions, invoice processing, contract documentation, recordkeeping, and departmental reporting. The position supports the day-to-day business operations of Human Resources by maintaining accurate records, monitoring expenditures, coordinating administrative workflows, tracking pending transactions, and assisting with budget planning and resource management. Essential Duties Summary Assist with the preparation, monitoring, and reconciliation of Human Resources operating budgets. Review budget reports, monitor expenditures, and track available balances to support responsible use of departmental funds. Coordinate budget transfers, funding requests, expenditure reviews, and supporting documentation. Initiate and coordinate purchase requisitions, purchase orders, payment requests, and other purchasing transactions. Coordinate with Procurement and Finance to resolve outstanding requisitions, invoices, vendor registration issues, and payment delays. Review purchasing documentation for completeness, accuracy, appropriate approvals, and compliance with University procedures. Maintain records of purchases, vendor quotes, invoices, contracts, and related supporting documentation. Track procurement requests and follow up with responsible offices to facilitate timely processing. Coordinate administrative documentation for HR vendor agreements, renewals, statements of work, and service contracts. Maintain a tracking system for contract expiration dates, renewal deadlines, outstanding invoices, and pending approvals. Assist with preparing documentation for vendor justifications, funding requests, and contract reviews. Coordinate personnel action forms, employment documentation, position requests, and related administrative transactions. Coordinates the annual Retirement Recognition Event, including identifying retirees, preparing communications and programs, notifying university personnel, and arranging event logistics, catering, entertainment, and gifts. % FTE 1.0 Hiring Range $50,035.36 - $63,795.08 Education Bachelor’s degree in business administration or a related discipline. Required Licensing/Certification N/A Knowledge, Skills, and Abilities Knowledge of administrative business practices, budget monitoring, purchasing, and records management. Ability to review financial and administrative documentation for completeness and accuracy. Strong organizational skills and attention to detail. Ability to manage multiple assignments, prioritize competing deadlines, and follow up on pending transactions. Effective written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment. Ability to work collaboratively with HR staff, University administrators, vendors, and other stakeholders. Ability to identify discrepancies, resolve routine administrative issues, and recommend process improvements. Work Experience Three (3) to five (5) years of training and related experience Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system. Preferred: Experience working in higher education or a public-sector organization. Experience with enterprise financial, procurement, payroll, or human resources information systems. Familiarity with purchase requisitions, vendor contracts, budget transfers, invoice processing,…

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