Business Operations Coordinator

Join our Team! APEX Public Relations/ruckus Digital is hiring a full-time Business Operations Coordinator (In-office role) 

APEX Public Relations/ruckus Digital is an award-winning independent Toronto-based public relations and digital agency.   We work with clients such as Walmart, New Balance, Roku, DoorDash, and RE/MAX to name a few. We have a team-oriented, high-energy atmosphere, ideal for a creative, outgoing person.  This role involves various accounting and HR tasks, offering significant growth opportunities.  

This position will be in our downtown Toronto office and is a full time “in person” role (this is not a remote or hybrid position). You will be responsible for working with our Human Resource Manager and Vice President of Finance and Operations. Ensuring everyone has what they need in order to perform their job well is your top priority.  

Reporting to the VP, Finance and Operations, the Business Operations Coordinator supports daily financial, HR, and ad hoc business-related activities.  

HR Responsibilities 

• Assist with training new staff on employee handbook and updating as  

• Support with employee onboarding, orientation and training 

• Research and implement strategies to increase retention 

• Assist in recruitment process including but not limited to job posting, scheduling interviews and processing paperwork 

• Assist with various projects and corporate events as needed 

• Update policies and maintain HR records in our online HR system, Bamboo HR 

• Coordinating basic workplace safety compliance, first aid reporting, or health and safety documentation 

Administrative 

• Manage business development assets and IT 

• Manage external IT support and assist to determine future requirements  

• Developing PPT for quarterly staff meetings and/or other staff communication 

Finance Responsibilities 

• Process accounts payable and prepare payment runs 

• Review and reconcile credit card transactions 

• Open job codes in accounting system and add in client budgets 

• Open vendor purchase orders in accounting system 

• Deposit cheques  

Requirements 

• Diploma or degree in business administration 

• 2+ years experience in a business administrative role 

• Excellent verbal and written communication skills 

• Strong computer skills, experience and proficiency in Microsoft Office applications, particularly Excel and Word, PowerPoint 

• An asset if you are AI savvy 

• Available to work between the hours of 9AM - 5PM EST in our downtown Toronto office (hours may include evenings/weekends at times) 

• Basic understanding of HR regulations, policies and procedures 

• Maintain a positive attitude and focus on staff/client satisfaction in a fast-paced environment 

• Detail-oriented with strong organizational and problem-solving skills 

• Bilingualism is an asset but not required 
  

Compensation 

APEX PR/ruckus Digital is committed to offering competitive pay for the role and experience that the candidate brings. The salary range for this full-time role is $50,000 - $60,000 depending on experience.  

In addition to comprehensive health and dental benefits, APEX PR/ruckus Digital offers a travel, wellness allowance, and a cell phone/internet allowance.  We prioritize taking care of our team through transparency, staff events, continued learning and a company-wide bonus structure.  

APEX PR/ruckus Digital is located at 160 Bloor ST East, Toronto, Suite 600.  

To apply, please e-mail your résumé to hr@apexpr.com. We thank all applicants, but only those selected for an interview will be contacted. 

APEX PR/ruckus Digital is dedicated to employment equity and welcomes diversity in the workplace.  We recognize that the best candidate may not meet all of the criteria listed above. We encourage all those interested and with relevant experience to apply even if they don’t match the job posting perfectly. We welcome diverse, out-of-the-box thinking, and we strive to provide an environment for learning, growth and innovation. 

If you require any accommodation during the recruitment process, please reach out to hr@apexpr.com.