Business Office Specialist

About Spokane International Academy Spokane International Academy is a rigorous Kindergarten–12th grade public charter school. We equip every student with the academic skills, habits, and global competence to succeed in advanced high school and college courses and to become leaders who transform their communities. About the Role We are looking for a detail-oriented, experienced Business Office Specialist to manage core Business Office functions: payroll, accounts payable, financial reporting, ASB accounting, and payment systems. You will work under the direction of the Chief Financial Officer and manage the day-to-day administration of these processes, keeping our records accurate, our controls strong, and our compliance current. You will be highly organized, able to manage multiple deadlines on your own while providing responsive support to staff, vendors, families, auditors, and other stakeholders. Hours Per Day: 8 Days Per Year: 210 FTE: 1.0 Status: Non-Exempt Salary: $33.57 - $37.12 per hour Key Responsibilities Payroll Process school payroll accurately in Skyward, maintaining employee assignments, contracts, compensation, and stipends. Reconcile payroll, benefit, tax, and withholding accounts. Ensure compliance with federal and Washington State requirements, including EFTPS deposits, PFML, unemployment insurance, WA Cares Fund, and workers' compensation. Assist in quarterly payroll and tax returns, and prepare annual W-2s and related filings by their deadlines. Resolve discrepancies, answer employee questions, and prepare payroll reports for the CFO and the Board. Accounts Payable & Purchasing Manage accounts payable: review invoices, verify account coding and documentation, and issue accurate, timely vendor payments. Oversee requisition workflows and e-commerce purchase orders, and help staff with account coding in line with procurement requirements. Maintain vendor records and prepare annual 1099s and related filings. Process deposits and reconcile purchasing cards and checks, researching and resolving discrepancies. Budgeting, Reporting & Audit Support Assist the CFO with the annual operating budget, year-end close, and budget-to-actual review. Prepare financial, expenditure, and payroll reports for administrators and the Board. Provide records, reconciliations, and supporting documentation for financial and accountability audits. ASB & Student Activity Accounting Process and monitor ASB purchase orders and expenditures, and prepare monthly reports and reconciliations. Work with staff and activity advisors to ensure compliance with ASB controls, authorization, documentation, and recordkeeping. Payment Systems Manage the InTouch payment portal and related point-of-sale systems, including setup and maintenance of payment items, student fees, and activities. Monitor payment activity and help families and staff with questions and transaction issues. Procedures, Compliance & Internal Controls Develop and maintain standard operating procedures, forms, and materials for Business Office functions, including payroll, accounts payable, payment processing, and ASB. Evaluate Business Office processes and recommend improvements that strengthen internal controls, efficiency, and accuracy. Train staff on requisitions, account coding, documentation, purchasing, and financial compliance. Maintain financial records per retention requirements and protect confidential employee, financial, and vendor information. Provide cross-training and backup support, and perform other duties as assigned. Minimum Qualifications Associate degree in accounting, business, finance, or a related field, or equivalent education and experience. Experience in payroll, accounts payable, accounting, or related financial operations. Working knowledge of accounting principles, reconciliations, and internal controls. Ability to interpret and apply policies, procedures, contracts, and regulatory requirements. Strong organization and attention to detail, with a …

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