Bookkeeper & Purchasing Coordinator

Bookkeeper & Purchasing Coordinator Job Overview We are seeking a highly organized, detail-oriented, and proactive Bookkeeper & Purchasing Assistant to join our growing team. This is a full-time position combining day-to-day bookkeeping responsibilities with purchasing and administrative support. The successful candidate will help maintain accurate financial records, process accounts payable and payroll, perform account reconciliations, and assist with purchase orders and procurement activities. The ideal candidate is dependable, organized, comfortable working with numbers, and able to manage multiple responsibilities with accuracy and efficiency. Experience with QuickBooks Online is strongly preferred. Training and support will be provided to help the successful candidate become familiar with our internal processes and procedures. Key Responsibilities Maintain accurate and up-to-date financial records using QuickBooks Online, including sales, purchases, expenses, payroll, and other transactions. Process accounts payable, including reviewing invoices and preparing payments and cheques in a timely manner. Prepare and process payroll based on approved employee timesheets and applicable employment standards. Perform regular bank, credit card, vendor, and account reconciliations, investigating and resolving discrepancies promptly. Maintain organized financial records, invoices, receipts, purchase orders, and supporting documentation. Assist with the preparation, processing, and tracking of purchase orders. Communicate with vendors regarding pricing, orders, invoices, deliveries, and discrepancies. Assist the Purchasing Manager with day-to-day procurement and purchasing activities. Coordinate with the Financial Officer to ensure bookkeeping records are complete and accurate. Track outstanding invoices, payments, orders, and other administrative items requiring follow-up. Assist with additional accounting, purchasing, and administrative duties as required. Qualifications & Skills Experience with QuickBooks Online is preferred. Good understanding of basic bookkeeping and accounting principles, including accounts payable, payroll, and account reconciliation. Previous bookkeeping, accounting assistant, purchasing, or administrative experience is an asset. Understanding of the purchasing and procurement cycle is an asset. Strong attention to detail and a high level of accuracy. Excellent organizational and time-management skills. Ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills. Comfortable communicating with vendors, employees, and management. Proficient with Microsoft Office, particularly Excel and Outlook. Ability to work independently while also collaborating effectively as part of a team. Professional, dependable, and willing to learn. Position Details Position: Bookkeeper & Purchasing Assistant Employment Type: Full-Time Schedule: Monday to Friday, 9:00 AM – 5:00 PM Hours: 40 hours per week Compensation: $21.50 – $25.00 per hour, based on experience and qualifications Training: Provided We welcome applications from motivated individuals who are looking for a stable, long-term opportunity and who want to develop their skills while contributing to a collaborative and growing organization. Pay: $21.50-$25.00 per hour Expected hours: 40.0 per week Benefits: Casual dress On-site parking Work Location: In person

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