Bookkeeper and Payroll Administrator (Part Time)

Garage Living Vancouver | Port Coquitlam, BC 3–4 days per week | Approximately 15–20 hours/week | $25–$35/hour | In Person Garage Living Vancouver is a growing, family-owned business transforming garages into premium, finished spaces across the Lower Mainland. We’re looking for an experienced Bookkeeper, Payroll Administrator to own our day-to-day bookkeeping, payroll, inventory reporting, and financial administration. This is an important role on a small, close-knit team. You’ll work directly with management to deliver accurate, timely numbers on profitability, inventory, and cash flow , so we can see which jobs make money, where margins are slipping, and what our materials are costing us. This role suits someone who is organized, detail-oriented, comfortable working independently, and takes ownership of getting things right. Must live in Greater Vancouver or the Tri-Cities area. --- What You'll Own ** Bookkeeping & Accounting ** Manage day-to-day bookkeeping and accounting activities Process customer invoicing and A/R collections Post vendor invoices, payments, and expenses; maintain vendor records Manage and reconcile Visa and debit accounts Monitor cash flow and A/R Prepare and file monthly PST and quarterly GST reports Conduct quarterly balance sheet reviews Support the external accountant as required ** Month-End (PnL) & Financial Reporting ** Prepare the monthly P&L and walk management through it: Revenue, cost of goods sold, gross margin, expenses, and what changed from last month Explain variances in plain language, and flag margin issues early Prepare and distribute monthly management reports: Sales by Customer, A/R and A/P, Balance Sheet, and KPI reporting Accuracy, consistency, and timeliness are essential. Management relies on these reports to understand how the business is performing. ** Inventory Management ** Own monthly inventory reporting and management: Track materials and stock levels, reconcile counts to the books, and keep inventory valuation and COGS accurate Review inventory levels, movements, and discrepancies; investigate and resolve variances Flag shortages, overstock, and anything that could hurt cash flow, profitability, or project readiness Match purchase orders, supplier invoices, and received goods ** Payroll, Commissions & Compliance ** Process bi-weekly payroll and monthly sales commissions Review and maintain timesheet documentation and efficiency reporting Prepare and submit quarterly and annual WorkSafe reports; file the annual EHT report Maintain accurate payroll and employee records ** Year-End ** Complete fiscal year-end close and supporting documentation Hours increase by approx. 3-4 per week for about one month during year-end Work with our external accountant and respond to information requests --- What We're Looking For: You’re someone who knows your numbers, catches the details, and doesn't need to be chased. You bring: 3+ years of bookkeeping experience 3+ years of QuickBooks Online 3+ years of payroll experience Hands-on inventory tracking and reconciliation experience , including identifying and resolving discrepancies Experience preparing and analyzing Profit & Loss statements (you can explain what the numbers told you, not just produce them) Strong A/R and A/P experience and a solid grasp of cash flow Experience preparing GST, PST, payroll, and other statutory filings Experience preparing month-end financial reports Strong attention to detail , organization, and documentation Ability to manage recurring deadlines independently Confidence communicating financial information clearly to management Why Join Garage Living Vancouver? Part-time schedule with consistent weekly hours 3–4 days per week / approximately 15–30 hours Potential for hybrid work arrangement Potential for full-time hours, depending your additional experience and skillsets On-site parking Company events Store discount Work directly with ownership and management Be p…

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