Bookkeeper - Accounting & Purchasing

Company: TruWood Cabinetry Location: Orlando, FL Employment Type: Full-Time, On-Site Reports To: General Manager About TruWood Cabinetry TruWood Cabinetry is a growing cabinetry company serving dealers, contractors, builders, designers, and other industry professionals. We are committed to quality products, dependable service, and organized operations. We are seeking an experienced, detail-oriented Full-Charge Bookkeeper to manage day-to-day bookkeeping, financial reporting, customer and vendor invoices, purchase orders, and pricing verification for our Orlando location. Position Summary This position is responsible for maintaining complete and accurate financial records and managing the bookkeeping process from daily transactions through month-end reporting. Responsibilities include accounts payable, accounts receivable, bank and credit card reconciliations, general ledger maintenance, balance sheet reconciliations, financial statement preparation, vendor purchase orders, and verification of product costs and invoice pricing. The ideal candidate can work independently, investigate discrepancies, maintain organized records, and communicate financial information clearly to management. This is not an entry-level data-entry position. Key Responsibilities Full-Cycle Bookkeeping Maintain accurate records of company sales, purchases, expenses, payments, deposits, and other financial transactions. Ensure transactions are recorded in the correct accounts and accounting periods, with appropriate supporting documentation. Reconcile bank accounts, credit cards, and merchant payment activity. Investigate discrepancies, correct errors, and maintain an organized general ledger. Month-End Closing and Financial Reporting Complete monthly bookkeeping and account reconciliations, including accounts receivable, accounts payable, inventory, customer and vendor deposits, prepaid expenses, fixed assets, and other balance sheet accounts as applicable. Prepare monthly balance sheets, profit and loss statements, and cash flow reports for management review. Maintain supporting schedules, prepare appropriate journal entries, and explain unusual balances or significant changes. Coordinate complex accounting matters and year-end adjustments with the company’s external accountant or CPA. Customer Invoicing and Accounts Receivable Prepare and review customer invoices against approved orders, pricing, discounts, delivery charges, and payment terms. Accurately record customer deposits, payments, credits, and approved refunds. Monitor outstanding customer balances, send account statements, and follow up on overdue invoices. Work with sales and customer service to resolve billing discrepancies and communicate payment status before orders are released under company policy. Vendor Purchase Orders and Accounts Payable Create, review, issue, and track vendor purchase orders based on approved purchasing requests. Verify cabinet SKUs, product descriptions, quantities, unit costs, discounts, freight charges, payment terms, and delivery details before submitting orders. Match vendor invoices against approved purchase orders and warehouse receiving records. Investigate incorrect pricing, shortages, duplicate charges, damaged-product claims, and missing vendor credits before recommending payment. Maintain accurate vendor balances and payment schedules. Prepare payment requests for management approval and follow up on open purchase orders, outstanding balances, and unresolved discrepancies. Pricing Verification and Inventory Accounting Verify vendor pricing against approved price lists, quotations, and purchasing agreements. Maintain authorized cost updates in the company’s system and flag unexpected cost increases or pricing discrepancies. Work with warehouse and purchasing personnel to reconcile inventory receipts, returns, shortages, and approved adjustments. Track inventory costs, freight, duties, and other applicable landed costs according to company acco…

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