Bilingual HR & Administrative Assistant – Warehouse

Bilingual Administrative & HR Assistant – Warehouse Job Type: Full-Time Work Location: On-Site Language Requirement: Bilingual English/Spanish About the Role We are seeking a Bilingual Administrative & HR Assistant to support the day-to-day HR, staffing, and administrative needs of our new and growing warehouse. This is a hands-on position for someone who enjoys working with people, staying organized, solving problems, and helping wherever needed. You will work closely with warehouse leadership, HR supervisors, employees, temporary staffing agencies, and other departments to help keep our people and operations running smoothly. Because this is a new warehouse and growing operation , the environment is similar to a startup. Responsibilities and priorities will evolve as we grow. We are looking for someone who is flexible, takes initiative, and is excited about the opportunity to grow with the company. What You'll Do Administrative & Warehouse Support Maintain office supply inventory and coordinate purchases as needed. Assist other departments with purchasing and administrative requests. Coordinate vendors, appointments, meetings, and other warehouse administrative needs. Run occasional local business errands needed to support warehouse operations. Help organize documents, reports, supplies, and other administrative materials. Assist with special projects and changing operational priorities. Help identify and implement better processes as the warehouse grows. HR & Staffing Support Coordinate with temporary staffing agencies to request additional workers based on warehouse staffing needs. Assist with recruiting, interviewing, hiring, onboarding, and orientation. Help employees with general HR-related questions and direct more complex matters to HR leadership. Review employee and temporary worker timecards for accuracy. Follow up on missed punches, attendance issues, overtime, and other timekeeping discrepancies. Assist with timecard approvals and payroll-related reporting. Prepare staffing, attendance, headcount, and other HR reports. Communicate regularly with HR supervisors and warehouse leadership regarding staffing and personnel needs. Assist with employee documentation and other HR administrative processes. Training & Safety Coordination Schedule and coordinate employee training Coordinate schedules with supervisors, employees, trainers, and outside vendors. What We're Looking For Bilingual English and Spanish required. Previous HR, administrative, or office experience preferred. Strong communication and interpersonal skills. Strong organizational and time-management skills. Comfortable communicating and working with many different personalities. Strong problem-solving skills and ability to take initiative. Ability to manage multiple priorities in a fast-changing environment. Professional and able to appropriately handle confidential employee information. Comfortable learning new software and technology. Dependable, resourceful, and willing to help wherever needed. Valid driver's license and reliable transportation preferred for occasional business errands. You'll Be a Great Fit If You... Enjoy working with people and solving day-to-day problems. Don't need every task or process to be perfectly defined before getting started. Are comfortable switching priorities when operational needs change. See something that needs to be done and take initiative. Can communicate professionally with employees, managers, staffing agencies, and vendors. Stay organized even when managing several different responsibilities. Have a growth mindset and are interested in learning new skills. Want to be part of building and improving a new operation. Why Join Us? This is an opportunity to join a new and growing warehouse operation where you can have a direct impact on how our HR and administrative processes are developed. As the warehouse grows, we expect this position to grow as well. For the right person, there will be opportunities to take …

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