Analyst, Budget Planning & Operations

Job Requirements The Planning and Operations Analyst for National Geographic’s Production Operations & Budget Planning team is responsible for day-to-day financial and accounting management for all departments (Production Services, Content Operations, Editorial Operations, Engineering, and Facilities) and productions including: invoice processing, tracking and payments, purchase order administration, vendor onboarding and assisting vendors with activation of profiles, resolution of payment and system issues through SAP and Coupa, tax forms and banking details, resolving blocks and pause payment, enhancing accounting processes to improve efficiency. The position manages across several department’s reporting, reviewing, and adjusting monthly budgets, yearly budget forecasts, monthly actuals summaries and financial reports while maintaining several show trackers, WBS cost tracking and other pertinent tracking documents, as well as monthly oversight of departmental timesheet administration, PTO and overtime audits, labor cost reclassifications, and operational reporting. Responsibilities: Perform weekly timesheet distribution, collection, aggregation, and reconciliation to support departmental labor tracking and reporting. Analyze timesheet data and prepare monthly labor cost reclassifications to ensure expenses are accurately allocated across departments and cost centers. Conduct weekly overtime audits and support department leaders in monthly PTO audits to maintain accurate workforce data and compliance with company policies. Create purchase orders, process receipts, and track invoices through SAP and Coupa while ensuring appropriate approvals and budget coding are obtained. Support vendor onboarding, maintain vendor records, and provide issue resolution related to vendor setup, payments, and purchasing activities. Partner with budget managers to review expenses, obtain approvals, and support accurate financial reporting and departmental budget management. Provide operational and purchasing support for Facilities, Post-Production, and Engineering departments. Maintain departmental timesheet templates, trackers, shared documentation, and operational records. Provide administrative support for T&E processes, departmental initiatives, and special projects. Liaise with Finance, Procurement, Technology, Legal, and other corporate partners to support operational processes and ensure compliance with company policies and requirements. Retrieve, analyze, and prepare ad hoc operational reports and supporting documentation for management. Research operational issues and recommend process improvements that enhance efficiency, accuracy, and stakeholder experience. Support implementation, testing, and adoption of new systems, tools, and workflows impacting departmental operations. Interface with Production Managers, Scheduling, Engineering, Facilities, and other business teams to support operational objectives. Collaborate with finance to create an SAP Data Report to gather monthly on-time actuals. Create the FY Show Budget Report for management. Maintain and update department trackers for shows and invoices. Maintain a working relationship with finance to understand the changing goals of the team. Required Qualifications At least two years of experience in finance, production accounting, business operations, or related field. Highly proficient with Microsoft Office applications, Excel proficiency and strong Excel reporting skills. Strong interpersonal, written, and verbal communication skills with the ability to communicate effectively with vendors, corporate partners, management, and operational stakeholders. Strong analytical and problem-solving abilities with experience reconciling data, identifying discrepancies, and managing multiple priorities in a fast-paced environment. Strong attention to detail and accuracy with excellent organizational, time management, and prioritization skills. Self-motivated and proactive with the a…

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