AFR Management Analyst I (Aviation Fiscal Division)

Position open until 10/30/2026 Salary: $68,132.47 annually General Description and Classification Standards Performs professional administrative and analytical work in support of the Department’s procurement and fiscal operations. Administers and coordinates procurement activities; prepares procurement documentation; reviews, analyzes, and interprets procurement and operational reports; researches and resolves procurement-related issues; and serves as a liaison among internal stakeholders, City support departments, and vendors to facilitate the timely acquisition of goods and services. Monitors procurement activities for compliance with City procurement policies, Department of Aviation procedures, and applicable regulations. Supervision Received Work requires independent judgment in interpreting policies, evaluating information, coordinating activities, and recommending appropriate courses of action under the general direction of the Business Manager and Department Head. Essential Duties & Responsibilities these are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Works collaboratively with Department staff and external organizations to support day-to-day operations. Administers and coordinates the procurement of goods and services. Prepares procurement documents, including purchase requests, solicitations, justifications, memoranda, and supporting materials. Monitors procurement activities for compliance with applicable City policies and departmental procedures. Generates, reviews, analyzes, and interprets procurement and operational reports; identifies discrepancies; researches issues; and coordinates follow-up actions. Researches procurement, receiving, invoicing, and payment issues using Oracle and other business systems. Coordinates with Procurement, Accounts Payable, Budget, Fleet, IT, vendors, and other internal stakeholders to facilitate purchasing and resolve issues. Monitors purchase order activity, vendor performance, deliveries, and outstanding procurement actions. Assists with vendor onboarding and supplier documentation. Develops and maintains procurement procedures, forms, and standard operating procedures. Prepares reports, correspondence, memoranda, spreadsheets, and presentation materials. Participates in special projects and business process improvement initiatives. Exercises independent judgment in researching procurement issues, interpreting operational information, identifying discrepancies, determining appropriate follow-up actions, and coordinating issue resolution. Matters involving policy interpretation, budget authority, or significant fiscal impact are referred to the Business Manager. Provides technical guidance to departmental personnel on procurement processes, purchasing procedures, and business operations. Builds collaborative working relationships with internal departments and external vendors. This position has no direct supervisory responsibilities. Performs other related duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

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