Admissions and Records Systems Analyst

Admissions and Records Systems Analyst Position Number: CM-POST-000044 Division: Student Services Department: Admissions & Records FTE: 100 Term (month/year): 12 Months/Year Annual Salary Step Range: $108,800.16-$138,859.92 annually Initial Screening Date: 10/26/2026 Open Until Filled: Yes Position Description Position Overview: Definition: Under general supervision, performs a variety application development and analysis functions of the Admissions and Records Department's technology and application systems; creates business processes to meet end user requirements and Federal, State, District, local, and department regulatory mandates, rules, regulations, policies, and procedures; evaluates and personally participates in the functions necessary to implement and sustain the creation, maintenance, and use of admissions and records databases and applications; tests and maintains data analysis and reporting programs to enhance and support reporting requirements and data tracking needs; coordinates work and services with central Information Technology Department and other staff. Supervision Received and Exercised: Receives general supervision from the Dean, Enrollment Management. May provide technical and functional direction to assigned administrative support staff or student workers. Class Characteristics: This is a professional-level analyst classification that performs a variety of database application and reporting activities. Incumbents exercise a high level of discretion and independent judgment in performing the full range of routine to complex assignments. Successful performance of the work requires thorough knowledge of database applications and basic knowledge of the District's information systems infrastructure. This class is distinguished from other information technology classes by the level of specialized technical knowledge of and emphasis on admissions and records software and database applications. Examples of Essential Functions(Illustrative Only): 1. Designs business processes for the maintenance, access, and retrieval of admissions and records data; defines data rules and relationships and develops methods for quality control of the database system; reviews and evaluates database access and reporting software applications to streamline and enhance admissions and records enterprise. 2. Designs methods and applications to import/export data for analysis; uses various reporting tools and database applications to retrieve information from databases for admissions and records and other staff as needed; determines required data and presentation formats. 3. Ensures successful storage and retrieval of data across a variety of campus systems; ensures admissions and records systems interface with other campus systems. 4. Creates complex custom queries and programs for a variety of admissions and records management needs and reporting requirements; creates queries to analyze and identify data integrity issues. 5. Monitors and maintains data integrity of admissions and records tables, fields, reports, and related systems; works with central information technology to execute scripts to correct data issues. 6. Provides expert technical assistance and training for admissions and records staff on system procedures, system integration, data integrity, and reporting. 7. Plans, designs, and creates new databases for data collection, analysis, and reporting. 8. Installs and configures database access applications and troubleshoots database connectivity issues. 9. Consults with information technology staff to create views and data blocks for data reporting and extraction. 10. Coordinates with information technology, institutional research, and other college staff to facilitate the resolution of database system issues in the admissions and records module and the development of new modified database processes and reporting requirements. 11. Acts as the first-line contact person for admissions and records staff for technical assistan…

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