Administrator & Procurement Coordinator

OVERVIEW Just Ryt Foods, Inc. is a family-owned and operated business established in 2009 that provides food distribution services throughout Florida. Just Ryt Foods specializes in importing and distributing specialty foods. The company was listed among 50 businesses out of 800 applicants in the Grow FL 2017 Florida Companies to Watch Award, ranked eleventh out of fifty on South Florida's Business Journal's 2017 Fastest-Growing Companies list, and was recognized by the Inc. 5000 as one of the fastest-growing companies two years in a row. Join our team as a full-time Administrative & Procurement Coordinator and help us continue growing throughout Central and South Florida. This position will play a crucial role in supporting our purchasing, inventory management, administrative functions, and daily business operations. We are looking for a candidate who is proactive, comfortable managing multiple responsibilities, and capable of coordinating with vendors, management, sales, and warehouse personnel to ensure accurate purchasing, reliable inventory records, and efficient workflow throughout the company. POSITION SUMMARY The Administrative & Procurement Coordinator is responsible for coordinating purchasing activities, monitoring inventory levels, maintaining accurate records, and providing administrative and operational support to management and other departments. This position plays a key role in ensuring products are ordered efficiently, inventory information is accurate, vendor communications are handled promptly, and administrative processes are completed in a timely manner. The successful candidate will assist with purchase order processing, supplier follow-up, inventory reporting, order tracking, data entry, documentation, and general office responsibilities. This role requires strong organizational skills, attention to detail, follow-through, and the ability to prioritize tasks in a fast-paced food distribution environment. PRIMARY DUTIES Procurement & Purchasing Prepare, process, and track purchase orders based on inventory requirements, customer demand, and management direction. Communicate with vendors and suppliers regarding pricing, product availability, order confirmations, and delivery schedules. Report purchasing discrepancies, product availability concerns, and cost changes to management. Follow up on outstanding purchase orders, backorders, delayed shipments, and product shortages. Obtain vendor quotes, compare pricing, and assist with identifying cost-saving opportunities. Follow up on outstanding vendor issues, invoices, credits, and delivery concerns. Inventory Management & Coordination Monitor inventory levels and assist with identifying replenishment needs. Review inventory reports and product movement to help prevent shortages and excess inventory. Track incoming products and communicate expected arrival dates to the appropriate departments. Assist with inventory counts, reconciliations, and investigation of discrepancies. Maintain accurate item numbers, product descriptions, costs, and inventory information in company systems. Coordinate with warehouse personnel regarding receiving discrepancies, product quantities, and inventory accuracy. Administrative Support Provide daily administrative assistance to management and other departments. Maintain organized electronic and physical files, spreadsheets, reports, and business documentation. Perform data entry and update information in company software, databases, and inventory systems. Prepare reports, spreadsheets, correspondence, and other business documents. Assist with processing and tracking customer orders as needed. Communicate product shortages, substitutions, backorders, and delivery updates to relevant personnel. Help resolve discrepancies involving purchase orders, invoices, receiving records, pricing, and product quantities. REQUIREMENTS Previous experience in administrative support, procurement, purchasing, inventory control, or operations coordina…

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