Administrative Technician (Limited Duration)

THE POSITION This position is grant-funded for a period of up to three (3) years. Continued employment is contingent upon the availability of grant funding. Please Note: a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position. This Administrative Technician position is assigned to the Office of Violence Prevention and is grant-funded for 42 months, ending no later than September 30, 2029. IDEAL CANDIDATE STATEMENT The ideal candidate for this Administrative Technician position is a highly organized, detail-oriented professional who will support fiscal and program administration, including tracking expenditures and reimbursements, processing administrative and fiscal documents, maintaining records and tracking systems, compiling data, preparing reports, and coordinating program activities. The ideal candidate should demonstrate sound judgment, accuracy, professionalism, and the ability to effectively manage multiple priorities. Under general supervision, the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement, personnel, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. DISTINGUISHING CHARACTERISTICS This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget, procurement, personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level administrative, analytical, or managerial staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Researches, compiles, tabulates, and assembles data; assists in conducting surveys and studies; recommends and implements procedures, guidelines and processes; consults with managers and drafts policies. Prepares statistical and narrative reports, presentations, general and technical correspondence, and promotional materials; develops forms, tracking systems, databases and spreadsheets. Resolves difficult or sensitive customer service inquiries or problems, advises public on complex rules, policies and procedures; responds to inquiries from employees and the public. Researches information, organizes, evaluates and compiles results and prepares detailed summaries, tracks progress of projects and payments expenditures and reimbursements. Prepares and processes administrative documents such as vouchers, permits, personnel actions, requisitions, and contracts; prepares documents for personnel, purchasing, fiscal, and project or program areas; maintains a variety of records and files. Assists in the administration and coordination of special events, training, programs or projects; assists in coordinating municipal activities among City departments and/or other organizations. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Basic principles of technical and statistical report preparation. Basic principles and practices of research and statistical methods. Modern office practices, procedures, and equipment. Record keeping and reporting practices. Basic principles and techniques of personnel, budget and purchasing. Basic technique…

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