Administrative Technician

Job Posting End Date: October 21, 2026 Department : POLICE Compensation Grade : G18 Compensation Range & Starting Salary : Pay Range: G18, $40,726.40-$63,481.60 Starting salary is the minimum of the pay range and may be negotiable based on qualification Job Exempt (If No, Position is eligible for overtime) : No About Us : Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference. Job Duties and Preferred Qualifications : The VBPD Finance Unit is seeking an Administrative Technician to join our team as a Department Purchaser. This position works in-person at Building 11 at the Municipal Center. Responsibilities include: Make department purchases for supplies, materials, goods and services while adhering to all city procurement regulations. Make travel arrangements for department members while following the City’s travel policies. Perform approvals on employee expense reports for small purchases, procurement card purchases, and travel expense reimbursements. Review and process payment of invoices to vendors in accordance with financial and governmental accounting principles, state and city policies and regulations. Research, resolve, and respond to vendor, employee, and project manager inquiries regarding account status; investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel. Review payment documents for accuracy and appropriate documentation prior to processing. Compile spreadsheets, and/or narrative data into daily, weekly, and monthly reports on department expenses. Accurately track department division and budget unit expenditures, research variances, and provide recommendations to Finance Manager Examine, check, and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follow up on discrepancies or incomplete information. Provide customer service and department support on financial issues. Hours: This position is Monday through Friday, 8 a.m. to 4:30 p.m. with a half hour lunch. This role works in-person at Building 11 at the Municipal Center. The City offers a generous benefits package , which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and paid leave. Special Requirements/Instructions: CJIS/VCIN/NCIC certification is required, in addition to the successful completion of a background check, candidates must have U.S. citizenship or be a lawful resident of the United States and eligible for naturalization. Successful completion of a police background investigation. Candidates selected for an opportunity to interview will be required to complete a practical exercise from home and bring it with them to their interview appointment. This will be emailed to them with their interview confirmation email. Preferences: In addition to the minimum requirements, the ideal candidate for this position will have experience listed in the preferences below. Candidates with the preferred experience should ensure the information is provided in the application. Experience with making purchases and processing payments Experience with creating requisitions and purchase orders Experience with using a corporate or departmental credit card Experience with tracking expenditures Able to exercise sound judgement in applying policies and procedure Excellent written and verbal communication skills Detail orientated and accurate in work Self-reliant with the ability to solve problems Able to meet deadlines and multi-task Able to establish effective working relationships with various individuals Proficiency in Microsoft Office to i…

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