Administrative Office Coordinator

About Us Safety by Design is a full-service third-party safety consulting firm based in Houston, Texas. We are a tight-knit, family-type environment that believes a super fun office culture makes for the best workdays. Our office chef provides fresh breakfast daily and lunch every Friday, and we host a wellness massage event once a month for all of our office staff! We are looking for an in-person, permanent Office Coordinator to keep our daily operations running smoothly and provide dedicated support for our training programs. This position starts at $17.00 per hour with a core schedule of Monday through Friday, 7:00 AM to 3:00 PM . While we offer flexible hours if personal needs arise, this position is 100% in-person required (no remote work available). Type: Permanent, Full-Time Hours: Monday – Friday, 7:00 AM – 3:00 PM (Flexible hours available when needed) Location: 6525 Canal St, Houston, TX 77011 (100% In-person required) Attire: Casual Compensation & Perks Starting Pay: $17 per hour Additional Pay: Bonus opportunities and commission opportunities. Food Benefits: Chef-provided breakfast daily and catered lunch every Friday. Wellness & Culture: Monthly on-site office massage events and a supportive family atmosphere. Standard Benefits: Full medical/dental/vision benefits, Paid Time Off (PTO), and paid holidays. Reimbursement: Mileage will be fully reimbursed for any required driving from the office. Key Responsibilities Training Administration Support: Assist with core training tasks, including preparing certificates, training cards, and class pictures. Document Management: Scan and organize all training paperwork for each class to ensure documentation is properly saved for future reference. Training Reports: Help compile required training documentation; ensure all pieces are completed and ready for final review. Mailing & Logistics: Prepare and mail training certificates directly to clients. Inventory Management: Track training materials and office supplies, monitoring stock levels and flagging when items are running low. Deliveries & Errands: Handle incoming deliveries and distribute items. Must be willing to drive and drop off supplies across the Greater Houston area as needed. Office Maintenance: Handle general office cleaning and keep the shared workspace organized and tidy. What We Are Looking For Your biggest flex is being able to roll with changes and being willing to help make it happen with a smile! You must be tech-savvy and comfortable on the computer. You should be proficient with Microsoft Teams and Outlook for communication, and ready to learn our internal training portal apps (we will train you on these!). Reliable, organized, and proactive worker who thrives in a lively team setting. Comfortable with basic office hardware (scanning, digital filing, documentation). Strong attention to detail when managing reports and client certificates. Valid driver's license and a reliable vehicle for occasional regional deliveries Pay: $15.00 - $18.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Referral program Vision insurance Language: English (Required) Spanish (Preferred) Ability to Commute: Houston, TX 77011 (Required) Work Location: In person

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