Administrative Maintenance Specialist II

Salary Range $36.48 - $51.22 This is a great time to join Santa Cruz METRO! Salaries are on a six-step salary range schedule with 5% increases yearly. Typical placement on this position is made at the first step of the salary range. Upon successful completion of probation, the second step shall be paid. DEFINITION: Under direction, an Administrative Maintenance Specialist II performs technical administrative and accounting duties to support the Maintenance Department which includes Fleet and Facilities administrative, financial, and operational functions, programs, and processes; researches, organizes, verifies, analyzes, and summarizes data from a variety of sources; reviews documents and data for compliance with program requirements; prepares detailed reports; prepares budget proposals and monitors budget and funding allocations and expenditures; develops and implements administrative systems and procedures; administers financial record-keeping program; coordinates projects; and performs related work as required. DISTINGUISHING CHARACTERISTICS: Administrative Maintenance Specialist II is an advanced level class in the series, responsible for performing the full scope of Administrative Maintenance Specialist I, as well as the more complex work requiring in-depth knowledge An incumbent in this class performs technical administrative and accounting duties that require substantial interpretation and application of laws, regulations, and/or specialized departmental and/or program policies and procedures. This class is distinguished from the lower-level class because an incumbent in this class performs advanced-level clerical rather than technical, administrative duties. EXAMPLES OF DUTIES AND RESPONSIBILITIES: The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class. Reviews a wide variety of documents and data including records, forms, correspondence, agreements, grants, contracts, operating plans, program audits, progress reports, service reports, and files, for accuracy, completeness, and compliance with program policies, procedures, and requirements. Performs accounts payable duties; reviews and matches account documents such as invoices, reports, and purchase orders, to support payment and reconcile discrepancies; reviews contracts, accounts, statements, or payments to confirm payment status, terms, pricing, and scope of work; routes payment documents for approval/; submits approved documents for payment. Researches, analyzes, and compiles data and prepares budget proposals; forecasts future financial trends or market conditions using historical data, quantitative models, financial modeling, financial plans, and strategies for the department to achieve their goals; prepares estimates for supply and equipment requirements for budgetary purposes. Assists in controlling budget account ledgers by tracking budget accounts and balances, monitoring expenditures compared to budget allowances, and notifying management if over-budget; reconciles transactions and account balances to Finance reports. Administers a departmental financial record-keeping program; posts information to automated ledgers, account books, and accounting worksheets; reconciles manual records to computer-generated reports. Researches, identifies, and evaluates potential suppliers and alternative sourcing opportunities; develops and maintains relationships with suppliers; requests and evaluates quotes and proposals; negotiates prices and terms; resolves payment disputes and discrepancies. Request to purchase goods and services compliance with SC Metro procurement policies; monitors and tracks order status; ensures products and services meet required standards and specifications; maintains inventory of goods. Develops, maintains, and updates administrative systems and procedures; conducts studies to analyze exist…

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