Administrative Coordinator

Administrative Coordinator Nashville, TN (In Office) | Full Time | Monday to Friday, 7:00 AM to 4:00 PM $20.00 to $23.00 per hour, based on experience This position provides administrative and project coordination support for the procurement and project management team of a fast-paced business. Bleachers and Seats is the exclusive dealer for Hussey Seating Company, Draper Athletic Equipment and National Recreation Systems in the territories we serve. With its roots in the service industry, Bleachers and Seats is the largest bleacher repair company in Tennessee, Kentucky, Alabama and the pan-handle of Florida. The company serves architects, contractors, designers and facility owners with new construction, preventive maintenance and repair for gym bleachers, outdoor bleachers, basketball goals and other athletic equipment. Our business exists to keep children and spectators safe and to ensure proper mechanical and electrical performance of all equipment. Position Overview This role primarily supports the procurement and project management teams. You will place orders with our parts and equipment vendors, issue purchase orders, request and follow up on vendor quotes, provide support for estimators, and help keep track of milestones for new installation projects and procurement quotes. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. This position requires someone who takes pride in supporting a team, anticipates needs, and operates with a high level of ownership and independence. Accuracy, attitude, efficiency, and strong communication are critical to success in this role. Performance Expectations: · Place orders and issue purchase orders to vendors and installers in QuickBooks Online. · Schedule freight and rental equipment for installations and service jobs at the direction of Project Manager. · Request and follow up on vendor quotes and provide other estimating support. · Review inspection reports and related paperwork to ensure that everything is complete, accurate and tracked appropriately. · Track milestones on installation projects and service jobs and follow up to keep work on schedule. · Handle day-to-day communication with customers, contractors and installers on orders, schedules and project status. · Serve as a backup for other coordinator roles, and provide administrative and coordination support to other teams as needed. The Ideal Candidate: · Works well with others and contributes to the overall success of the team. · Maintains a high standard for quality, organization, and accuracy. · Anticipates needs and takes initiative without constant direction. · Takes ownership of responsibilities and stays ahead of deadlines and open orders. · Follows up politely and persistently with vendors until the answer is in hand. · Communicates clearly and keeps others informed throughout the process. · Seeks clarification when needed rather than making assumptions. · Remains organized and composed while managing multiple priorities. · Enjoys variety and is comfortable moving between teams and tasks as business needs change. · Learns new systems and processes quickly and effectively. · Possesses a high sense of urgency and ability to shift gears frequently. Qualifications & Preferred Experience: · Associate’s degree or higher preferred (relevant work experience may be substituted). · One year of administrative, purchasing or office experience preferred. · Strong time management, organizational, and multitasking abilities. · Proficiency in Microsoft Excel, Outlook and Word required. · Experience using QuickBooks Online or similar quoting/accounting software preferred. · Experience in purchasing, construction or a similar service industry is a plus. · Comfortable working withi…

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