Administrative Assistant/Receptionist

Overview We are seeking a highly organized and proactive Order Administrative Assistant to join our team for our new location in Chandler City, Arizona. The idea candidate will possess strong administrative skills, be proficient in company system, and have experience with phone systems and office management. If you thrive in a fast-paced environment and enjoy supporting both clients and colleagues, we encourage you to apply. Responsibilities Greet visitors and clients warmly, providing a positive first impression of the company. Manage incoming calls efficiently, directing them to the appropriate personnel or taking messages as needed. Perform Sales order through system, ensuring all information is up-to-date and well-organized. Maintain filing systems, both electronic and paper-based, to ensure easy access to important documents like Sales order, packing list invoices. Prepare /Schedule shipping documents. Keep time of warehouse staffs and time reporting Follow up with customer through email, phone for AR and send information from system Assist with customer support inquiries, addressing concerns promptly and professionally. Support office management tasks including inventory management of supplies and equipment. Collaborate with team members to streamline administrative processes and enhance overall productivity. Requirements Proven experience as a receptionist or in an administrative role is preferred. Proficient in using Google Suite applications (Docs, Sheets, Calendar). Strong computer skills, Microsoft office software ( Outlook, Words, Excel) with the ability to learn new software quickly. Excellent customer service skills with a friendly demeanor. Ability to handle multiple tasks simultaneously while maintaining attention to detail. Strong organizational skills and the ability to manage time effectively. Previous experience with phone systems and office management practices is advantageous. If you are a motivated individual who enjoys working in a dynamic environment while providing top-notch support, we would love to hear from you! Thai Nguyen BENAA SURFACES LLC – VICOSTONE west coast distributor 150 S Kyrene Rd, Suite 9, Chandler, AZ 85226 Email: info@benaasurfaces.com Cell 206 755 3003 Job Type: Full-time Pay: From $21.00 per hour Benefits: Dental insurance Health insurance Vision insurance Application Question(s): What is the best method we communicate with you? please deatils. Experience: Customer service: 2 years (Preferred) Filling Document for office: 2 years (Preferred) Receptionist/ Order Processing: 2 years (Preferred) Language: English (Required) Spanish (Preferred) Ability to Commute: Chandler, AZ 85226 (Required) Work Location: In person

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