Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. From managing schedules to handling correspondence, your proactive attitude will keep our office running seamlessly. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence. Responsibilities Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as QuickBooks and medical/dental office management systems Organize and maintain filing systems—both physical and electronic—to ensure quick retrieval of documents Support bookkeeping activities, including invoicing, expense tracking, and basic financial record keeping using QuickBooks Assist with clerical duties such as proofreading documents, preparing correspondence, and scheduling appointments Provide exceptional customer service by addressing inquiries promptly and professionally via phone or email Coordinate office supplies procurement and inventory management to ensure all departments are well-equipped Skills Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools Proven experience with data entry, filing, and clerical tasks in a fast-paced environment Excellent organizational skills with the ability to multitask efficiently Superior phone etiquette with experience handling multi-line phone systems and customer support calls Knowledge of medical or dental office procedures is a plus, including front desk responsibilities and patient communication Familiarity with bookkeeping software such as QuickBooks for basic financial tasks Exceptional attention to detail for proofreading documents and maintaining accurate records Effective communication skills—both written and verbal—paired with a friendly, professional demeanor Ability to adapt quickly to new software or office procedures as needed Join us in this energetic role where your organizational prowess will make a real impact! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. If you’re passionate about providing outstanding administrative support in a lively setting, we want to hear from you! Pay: $19.76-$31.06 per hour Expected hours: 30.0 per week Benefits: Life insurance Paid time off Work Location: In person

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