Administrative Assistant - Campus Operations & ITS Depts.

Description Under general supervision, performs responsible and varied administrative assistant work that permits some choice of procedures and some independence of actions in the disposition of routine matters, as it relates to the Campus Operations and Information Technology Services Departments. Examples of Duties A. Maintains vehicle reservations. Checks in/out college vehicles ensuring cleanliness for next reservation. B. Maintains accurate records of vehicle deficiencies listed by drivers. Communicates vehicle deficiencies with grounds department for repair/service and ensure completion before vehicle is placed back into service. C. Processes incoming and outgoing mail and packages utilizing Ellucian Colleague to receive shipments when required. Receives, opens, stamps and distributes incoming mail. D. Prepares end of week reports for Pitney Bowes, UPS and all required reporting through the USPS. E, Assists Campus Operations Specialist in managing and tracking of budget and expenditures. Assists in providing supporting documentation for annual budget preparation. F, Assists with processing requisitions for department, staff and supervisors, and assists with accurate recordkeeping for the department. G. Assists with the department’s maintenance programs, e.g. pest control, work orders, and inventory management; health and safety programs; recycling and college identification programs. H. Assists with receiving and directing calls through the department’s radio communications center regarding work orders, emergency response and other college needs. I. Performs customer service duties in Campus Operations, answers phone, greets visitors, directs telephone callers to proper parties and disseminates department or institutional information. J. Assists with the college key inventory and fulfills faculty and staff key requests. K. Works as a Tech Aid in the Information Technology Services department approximately 16 hours a week. Minimum Qualifications A. High school diploma or equivalent with ability to read, write, perform basic arithmetic, and follow verbal and written instructions required; additional specialized and technical training courses preferred. B. At least one to three years of related work experience required. C. Computer experience using Microsoft Office or comparable applications required. Able to use the telephone, voicemail, and email; able to manage files and perform basic functions with the current operating system; able to create, format, edit documents and spreadsheets; able to merge documents; able to create and use labels with envelopes; able to create, format, and edit tables, graphs, and charts. D. Excellent oral and written communication skills required. E. Demonstrated proficiency in English required. F. Ability to communicate in other languages desirable. Supplemental Information Hiring range: $16.13/hr./min - $17.74/hr./1st quartile - $19.35/hr./mid.

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