Administrative Assistant

Req #: 0000264728 Category: Clerical / Administrative Status: Full-Time Shift: Day Facility: RWJ New Brunswick Department: MCC ONC Provider Admin Pay Range: $23.68 - $28.42 per hour Location: 165 Somerset Street, New Brunswick, NJ 08901 Job Title: Administrative Assistant Location: Morris Cancer Center Department Name: MCC ONC Provider Admin Req #: 0000264728 Status: Hourly Shift: Day Pay Range: $23.68 - $28.42 per hour Pay Transparency: The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Setting the Stage Supporting an Oncology department requires more than traditional administrative support. It takes someone who can anticipate needs, manage competing priorities, communicate effectively with physicians and leadership, and keep complex administrative processes moving forward. RWJBarnabas Health is seeking an experienced Administrative Assistant – Oncology to provide high-level administrative support to Oncology providers and the Chief of the Department. This position will coordinate and oversee administrative activities that support clinical faculty and senior staff while serving as an important point of contact for patients, physicians, leadership, and internal and external partners. From managing complex provider schedules and coordinating Tumor Board activities to supporting billing, expenses, purchasing, and departmental operations, this position is ideal for an experienced healthcare administrative professional who is organized, proactive, detail-oriented, and comfortable working with a high degree of urgency and independence. A Typical Day As the Administrative Assistant, you may: Provide high-level administrative support to Oncology providers and the Chief of the Department to support seamless daily operations Manage complex calendars and schedules, including provider schedules, patient meetings, Tumor Board sessions, departmental events, and cross-disciplinary meetings Coordinate Tumor Board activities and prepare case lists, imaging requests, pathology reports, agendas, and other required materials Communicate with multidisciplinary teams to ensure Tumor Board information and materials are distributed in a timely manner Support patient communication, including appointment reminders, follow-up activities, provider messages, and appropriate routing of clinical information to clinical staff Process provider and departmental expenses, reimbursements, invoices, and procurement requests Support billing and basic revenue cycle activities, including charge capture assistance, obtaining necessary documentation, and following up on outstanding items with providers and staff Assist with onboarding and orientation activities for new providers and administrative team members Draft, edit, and prepare letters, correspondence, reports, presentations, memos, and meeting minutes Serve as an administrative point of contact for internal and external stakeholders and ensure inquiries are appropriately triaged and addressed Maintain organized departmental files, regulatory documentation, compliance records, and meeting archives Prepare and distribute materials for committees, conferences, specialty meetings, and other departmental activities Coordinate administrative needs across departments and maintain effective working relationships with faculty, leadership, and staff Maintain and coordinate faculty office IT needs Perform administrative and clerical responsibilities including scanning, faxing, data entry, mail distribution, and supply management Identify workflow challenges and recommend solutions that may improve departmental efficiency Provide support to other department staff as needed This Role Might Be For You If... You’re highly organized and naturally keep track of details, deadlines,…

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