Administrative Assistant

Rayburn Energy Station 2 (RES 2), located in Sherman, TX, is a greenfield fast-start simple-cycle facility under construction. The project will feature ten Siemens SGT-800 combustion turbine-generator units and associated balance-of-plant systems. The site is adjacent to the 750 MW Rayburn Energy Station 1 (RES 1), a combined-cycle facility with two Siemens SGT6-5000F turbines and HRSGs. Opportunity Summary The Administrative Assistant provides administrative and business support for Rayburn Energy Station 1 (RES 1) and Rayburn Energy Station 2 (RES 2), with an initial focus on development, commissioning, startup, and the transition of RES 2 to commercial operation. This position supports plant management with purchasing, accounts payable, inventory, document control, reporting, vendor coordination, and general office functions. The Administrative Assistant must exercise sound judgment, maintain confidentiality, manage priorities, and follow established safety and business requirements. As Administrative Assistant, your responsibilities specific to the Pre-Commissioning Phase include the following functions: Support construction, commissioning, startup, and operational-readiness activities through document coordination, meeting support, material and equipment tracking, vendor coordination, and recordkeeping. Organize and maintain project turnover documentation, including equipment manuals, drawings, test records, warranties, training records, vendor information, and spare-parts documentation required for commercial operation. Assist with project closeout activities, warranty and vendor tracking, punch-list and turnover documentation, material receipt, and development of initial inventory and warehouse processes. Your scope of responsibility as Administrative Assistant includes the following primary functions: Promote established safety practices and participate in plant safety activities as assigned. Deliver administrative and business support to the Administrative Manager, Plant Manager, and other plant personnel across both facilities. Process purchase requisitions, purchase orders, invoices, receiving documentation, and other accounts payable and procurement activities in accordance with established controls. Liaise with vendors and contractors regarding quotations, orders, material lead times, deliveries, invoices, and supporting documentation. Administer receipt, tracking, storage, and inventory records for materials, spare parts, consumables, and equipment, including cycle counts and reconciliation of discrepancies. Maintain plant files, contracts, purchasing records, equipment manuals, vendor documentation, commissioning records, and other controlled documents in accordance with retention requirements. Utilize CMMS and other business systems to support purchasing, receiving, inventory, equipment records, work-management documentation, and reporting. Assist with plant budgets, commitments, accruals, invoices, expenditures, and preparation of routine financial and operating reports. Prepare spreadsheets, trackers, reports, correspondence, presentations, meeting minutes, and other business documents to support plant management. Coordinate visitor, contractor, vendor, delivery, and site-access activities while handling incoming communications and maintaining appropriate confidentiality. Facilitate administrative requirements for outages, major maintenance, audits, regulatory compliance, environmental reporting, safety programs, and Owner or corporate reporting. Provide administrative coverage as needed, maintain organized work and record-storage areas, and identify opportunities to improve purchasing, inventory, document-control, and administrative processes. Performs other duties and special projects as assigned by the Administrative Manager or Plant Manager. NAES Safe Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. All NAES…

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