Administrative Assistant

We are seeking a dependable, organized, and proactive Administrative Specialist to support the daily operations of a growing construction, contracting, and facility-services business. This position is responsible for administrative coordination, document management, online research, vendor registrations, bid opportunity tracking, customer and subcontractor follow-up, spreadsheet maintenance, and general office support. The ideal candidate is comfortable working independently, managing multiple priorities, communicating professionally by phone and email, and taking ownership of assignments from start to finish. Key responsibilities include: Managing emails, documents, calendars, and digital files Maintaining project, customer, vendor, subcontractor, and opportunity trackers Researching commercial and government bid opportunities Assisting with proposals, bid documents, and required submissions Completing vendor registrations with municipalities, schools, universities, and commercial organizations Assisting with SAM.gov and government contracting documentation Following up with customers, vendors, agencies, and subcontractors Preparing letters, spreadsheets, reports, and other business documents Scheduling meetings, site visits, and appointments Organizing company records, licenses, insurance documents, W-9s, and certifications Performing internet research to identify contacts, opportunities, and business information Providing regular updates on deadlines, outstanding tasks, and items requiring management attention Candidates should have strong organizational and communication skills, proficiency with Google Workspace and/or Microsoft Office, good internet research skills, and the ability to work with minimal supervision. Experience in construction, contracting, procurement, project coordination, government contracting, or vendor registration is preferred but not required. We are looking for someone who takes initiative, pays attention to detail, follows through on assignments, and can help keep a fast-moving business organized and productive. Pay: $12.00 - $18.00 per hour Expected hours: 20.0 – 39.0 per week Benefits: Employee assistance program Employee discount Flexible schedule Professional development assistance Referral program Experience: Administrative: 1 year (Preferred) Ability to Commute: Birmingham, AL 35203 (Required) Work Location: Hybrid remote in Birmingham, AL 35203

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