Administrative Assistant

Concord University seeks a highly organized, detail-oriented, and service-focused individual to serve as Administrative Assistant for the federally funded TRIO Educational Opportunity Center (EOC) Program. This position supports the daily operations of a program serving approximately 1,000 adults annually throughout Mercer, Monroe, Raleigh, Summers, and Wyoming Counties of West Virginia. The Administrative Assistant provides administrative, fiscal, data management, and operational support to ensure the efficient delivery of program services. The position assists project staff with participant recordkeeping, budget tracking, federal reporting requirements, outreach activities, communications, and day-to-day office operations while supporting compliance with U.S. Department of Education regulations and University policies. This is a twelve-month, full-time position contingent upon continued federal funding. Duties and Responsibilities Duty/Responsibility Administrative Support Provide administrative and clerical support to EOC staff. Maintain office records, filing systems, and participant documentation. Coordinate schedules, meetings, workshops, and project events. o Prepare correspondence, reports, and program materials. Fiscal Support o Track expenditures and maintain budget documentation. Assist with travel arrangements, travel documentation, and reimbursement requests. Maintain purchasing records and procurement documentation. Assist with processing invoices, purchase orders, and other fiscal transactions. % of Time Duty/Responsibility Outreach and Recruitment Support Assist with participant recruitment activities and community outreach events. Prepare promotional materials, registration forms, and participant communications. Coordinate logistics for workshops, events, and program activities. Support communication with participants, partners, and community organizations. % of Time Duty/Responsibility Data Management and Reporting Maintain participant intake, eligibility, and service documentation. Enter and verify participant information into project databases. Assist with data collection, quality control procedures, and federal reporting requirements. Maintain accurate participant records in accordance with grant regulations. % of Time Duty/Responsibility Website and Communications Support Assist in maintaining program website content and electronic communications. Assist with social media communications consistent with University policies. Coordinate dissemination of newsletters, announcements, and outreach materials. % of Time Duty/Responsibility Compliance and Records Management Maintain confidential participant files and records. Assist with monitoring visits, audits, program evaluations, and grant reporting activities. Ensure documentation complies with federal TRIO regulations, U.S. Department of Education requirements, and University policies. % of Time Duty/Responsibility Workshops and Program Support Provide logistical support for workshops, trainings, and special events. Assist staff with participant registration, attendance tracking, and event documentation. Prepare materials and resources for program activities and outreach initiatives. Other duties as assigned % of Time Education/Knowledge Minimum Education Associate's Required Licenses/Certification Associate degree in Office Technology, Business Administration, Office Management, Administrative Support, or related field. Preferred: Bachelor’s degree in a related field. Required Skills Demonstrated proficiency in the use of computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), database management systems, virtual meeting platforms, and other technology necessary for program administration, participant recordkeeping, data collection, and reporting. Strong organizational, communication, and recordkeeping skills. Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment. Experie…

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