Accounts Payable Specialist

Job Overview We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our dynamic finance team. In this vital role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of vendor invoices, and maintaining compliance with financial policies and regulations. Your expertise will help streamline our financial operations, support vendor relationships, and uphold the integrity of our financial data. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial management. Responsibilities: Process the complete purchasing/payment cycle by receiving, verifying, and reconciling vendor invoices. Ensure invoice accuracy by reviewing documentation, verifying proper coding, and reconciling to purchase orders in a multi-company organization. Collaborate with the purchasing department to resolve discrepancies with purchase orders and verify miscellaneous charges. Resolve purchase order, contract, invoice, and payment discrepancies. Exercise controls for reconciling vendor freight charges and fees on invoices with purchase orders. Process vendor payments by: Monitoring discount opportunities and open credits, scheduling and preparing payments, issuing payments via ACH, system-generated checks, and manual checks. Maintain vendor records in the ERP system, including collecting W-9's and keeping information updated. Assist with 1099 preparation by reporting year-end totals. Collect, monitor, and manage third-party Certificates of Insurance (COIs). Maintain organized records through document filing and invoice printing/scanning. Report to and assist the Controller with month-end close activities, reconciliations, and audit requests as needed Welcome visitors by greeting, directing, and managing sign-in procedures. Professionally answer telephone, ascertain purpose of call, and transfer calls as appropriate. Perform daily mail pickup between locations (requires personal vehicle, approximately four miles each way, with mileage reimbursement). Process incoming and outgoing mail by sorting, screening, and distributing. Maintain organized paper and electronic filing systems. Support company events and other projects, as needed. MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES) Two (2) years of experience as an Accounts Payable Clerk, preferred. Experience with an integrated ERP system for managing the accounts payable cycle; familiarity with Epicor10 or newer is a plus. Demonstrated ability to perform Excel data analysis using advanced formulas like VLOOKUP, pivot tables, and spreadsheets for reporting purposes. Proficient in using personal computers and Microsoft Office products (Excel, Word, Outlook). Demonstrated accuracy in processing multiple invoices and payments under time constraints. Proven ability to identify errors or inconsistencies that may affect financial record integrity. Strong attention to detail in reviewing documents for compliance with established procedures. Consistent verification of information completeness and correctness before finalizing transactions. Clear written and verbal communication skills. Professional demeanor in interactions with others (internally and externally), fostering constructive working relationships. Commitment to maintaining confidentiality. Ability to work independently. Access to reliable transportation for daily use. Join us as an Accounts Payable Specialist to play a crucial role in maintaining our company's financial health! Your expertise will ensure smooth operations while supporting our commitment to accuracy, compliance, and excellence in financial management. All positions at NW Manufacturing Group require access to information or technology subject to the International Traffic in Arms Regulations (ITAR) and other US government security regulations. ITAR restricts access to US persons (defined as US citizens and permanent residents) unle…

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