Accounts Payable Specialist

Classification: Full Time, Permanent Typical Schedule: 42.5 hours per week, typically 8:00am – 5:00pm Monday to Friday Primary Location: Port Carling Wage Information : $55,250 - $66,079 per year, based on qualifications and experience. Number of Positions: 1 Reason for Vacancy: Backfill (Promotion) Posting Closing Date: Sunday, October 25th, 2026 Join the Muskoka Lumber Team in Port Carling! Who we are: Muskoka Lumber is a growing, professionally managed $80M regional business undergoing an exciting transition toward a modernized operating model. We are seeking an Accounts Payable Specialist to serve as a cornerstone of our Finance team. This is a critical role responsible for the accurate and timely processing of vendor invoices, payment cycles, financial transactions, and reconciliations across multiple branches and manufacturing divisions. Supporting a high-volume, multi-entity Accounts Payable environment, you will contribute directly to improved financial controls, streamlined workflows, and a stable financial foundation for a company experiencing workforce transitions, high inventory levels, and complex value-added operations. This position is best suited for a highly organized, detail-oriented finance professional who thrives in a fast-paced environment and enjoys bringing structure to complex processes. Key Responsibilities: As the Accounts Payable Specialist, you will ensure the accurate, timely, and controlled processing of vendor invoices, payment cycles, and financial reconciliations. In this role, you will: Process Invoices & 3-Way Matching: Receive, code, and process high-volume vendor invoices, performing 3-way matching against purchase orders, packing slips, and work orders for building materials and manufacturing purchases. Manage Payment Cycles: Execute timely payment runs (EFT, cheque, wire), capture early payment discounts, and reconcile vendor statements to resolve billing or shipment discrepancies promptly. Maintain Vendor Master Data: Maintain up-to-date vendor profiles, including banking details, credit terms, and period contract compliance reports. Drive Cross-Functional Collaboration: Partner with Procurement, Branch Managers, Operations, and Manufacturing to validate received goods, resolve PO variances, and support physical inventory counts. Support Financial Modernization: Assist with ERP workflow improvements (Bistrack, Microsoft Dynamics, Beanworks), adhere to internal financial controls, ensure tax compliance (HST), and maintain month-end close discipline. Act as a Liaison: Serve as the primary finance contact for AP-related inquiries from vendors, purchasing teams, and operational leadership. Provide general administrative, office, and clerical support to the Finance department as needed. What you bring: At Muskoka Lumber, we look for professionals who balance technical proficiency with a collaborative, service-oriented mindset. Required skills, abilities, and attributes: Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or equivalent experience. 3–5 years of Accounts Payable experience , preferably within manufacturing, distribution, or construction supply. Knowledge of ASPE and Canadian sales tax (HST) compliance Technical Proficiency: Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables) and experience with ERP systems (Epicor/BisTrack, Dynamics, Sage, or similar). Reconciliation & Matching Skills: Proven ability to manage 3-way invoice matching, interpret vendor statements, reconcile clearing accounts and subledgers, and resolve PO/pricing discrepancies. Communication Skills: Excellent verbal and written communication skills for navigating vendor inquiries and maintaining professional relationships across operations. Adaptability: A proactive approach to working within a finance team undergoing transition and a willingness to contribute to new process standardization. License & Physical Requirements: Valid Ontario Class G License with a clean driver's …

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