Accounting Specialist - Accounts Receivable / Accounts Payable
ConfidentialBenefits: 401(k) Health insurance Company: Amnex Solutions Corp Location: Lisle, IL Job Type: Full-Time Department: Accounting & Finance Work Location: On-Site About Amnex Solutions Corp Amnex Solutions Corp is a growing, nationwide transportation and logistics company headquartered in Lisle, Illinois. We specialize in freight brokerage, drayage, intermodal transportation, truckload, and customized logistics solutions for customers across the United States. As our business continues to expand, we are seeking a detail-oriented, dependable, and organized Accounting Specialist – AR/AP to support our accounting operations and help maintain accurate, timely financial processes. The ideal candidate is comfortable working in a fast-paced logistics environment, managing multiple priorities, resolving billing discrepancies, and communicating professionally with customers, carriers, and internal operations teams. Key Responsibilities Accounts Receivable (AR) Prepare, review, and issue accurate customer invoices for completed freight shipments. Verify shipment rates, accessorial charges, and supporting documentation before invoicing. Ensure proof of delivery (POD), bills of lading (BOL), and other required documents are properly collected and submitted. Monitor outstanding customer balances and maintain accurate accounts receivable aging reports. Follow up with customers regarding overdue invoices and outstanding payments. Investigate and resolve billing disputes, payment discrepancies, short payments, and rejected invoices. Apply incoming payments and assist with reconciling customer accounts. Coordinate with operations and account management teams to resolve missing documentation and billing issues. Maintain organized invoicing records and support timely collections to improve company cash flow. Accounts Payable (AP) Review, verify, and process carrier and vendor invoices for payment. Match carrier invoices against agreed freight rates, load records, and supporting documentation. Verify carrier payment terms, accessorial charges, and adjustments before payment approval. Identify and resolve discrepancies involving freight charges, detention, layovers, and other transportation-related expenses. Maintain accurate accounts payable records and monitor upcoming payment obligations. Respond professionally to carrier and vendor inquiries regarding payment status and invoice discrepancies. Coordinate with carrier sales and operations teams to resolve payment-related issues. Assist with vendor account reconciliations and ensure payments are processed accurately and according to company procedures. Help prevent duplicate payments, billing errors, and unauthorized adjustments. General Accounting & Administrative Responsibilities Maintain accurate financial records and supporting documentation. Assist with bank reconciliations, transaction verification, and month-end accounting activities. Prepare regular AR/AP reports and communicate outstanding issues to management. Identify opportunities to improve billing accuracy, collection efficiency, and accounting workflows. Work closely with accounting, operations, and management to maintain financial transparency and accountability. Support internal reviews, audits, and financial reporting requirements. Maintain confidentiality of company, customer, carrier, and financial information. Qualifications & Requirements Previous experience in accounts receivable, accounts payable, bookkeeping, or a related accounting position. Experience in freight brokerage, transportation, logistics, or third-party logistics (3PL) is strongly preferred. Strong attention to detail and commitment to accuracy. Proficiency in Microsoft Excel, Google Sheets, and accounting software. Ability to organize and prioritize multiple tasks while meeting deadlines. Strong analytical and problem-solving skills. Excellent written and verbal communication skills. Professional approach to customer collections and carrier payment inquir…