Accounting & Billing Specialist - Transportation & Logistics
ConfidentialJob Summary RDF Express is seeking a highly organized, detail-oriented, and experienced Accounting & Billing Specialist to join our team. This position involves a combination of accounting support, invoicing, billing, data entry, financial reporting, cost analysis, customer service, and transportation documentation management. The ideal candidate will possess strong analytical and organizational skills, advanced proficiency in Microsoft Excel, experience with QuickBooks, and the ability to efficiently manage multiple responsibilities in a fast-paced office environment. Experience in the trucking, freight transportation, or Less-Than-Truckload (LTL) industry is highly desirable. Key Responsibilities Accounting, Billing & Financial Analysis Prepare, process, and review customer invoices and billing documentation. Maintain accurate financial records using QuickBooks and Microsoft Excel. Generate and analyze financial reports, billing summaries, and operational reports. Perform cost analysis to evaluate operating expenses, profitability, and billing accuracy. Review financial data to identify discrepancies, inefficiencies, and opportunities for improvement. Assist with accounts receivable, payment tracking, and billing reconciliation. Prepare spreadsheets and reports to support management decisions. Data Entry & Document Management Perform high-volume data entry with a strong emphasis on speed and accuracy. Process, organize, and maintain shipping and receiving documentation. Review Bills of Lading (BOLs), delivery receipts, freight bills, and related transportation documents. Verify shipment information, freight charges, customer information, and supporting documentation. Maintain organized electronic and physical filing systems. Ensure timely and accurate processing of daily operational paperwork. Transportation & Logistics Administration Assist with LTL freight rate quotes and customer pricing requests. Review freight rates, accessorial charges, and transportation billing. Work with shipping and receiving documentation to ensure accuracy and completeness. Coordinate with dispatch, warehouse personnel, drivers, customers, and transportation partners. Assist in resolving freight billing discrepancies and documentation issues. Customer Service & Office Support Communicate professionally with customers, vendors, and transportation partners by phone and email. Respond to customer inquiries regarding shipments, invoices, rates, and documentation. Investigate and resolve billing and service-related issues. Prioritize multiple assignments while meeting daily deadlines. Support general administrative and operational functions as needed. Required Qualifications Strong proficiency in Microsoft Office, particularly Microsoft Excel . Experience using QuickBooks for accounting, invoicing, or financial recordkeeping. Excellent typing speed and accuracy, with the ability to perform high-volume data entry. Strong mathematical, analytical, and problem-solving skills. Excellent organizational skills and attention to detail. Demonstrated ability to multitask, prioritize responsibilities, and meet deadlines. Strong written and verbal communication skills. Ability to work independently and collaboratively in a busy office environment. Experience preparing, reviewing, or analyzing financial and operational reports. Preferred Qualifications Previous experience in the trucking, transportation, freight, or logistics industry. Familiarity with Less-Than-Truckload (LTL) freight operations. Experience processing Bills of Lading (BOLs), proof of delivery (POD), delivery receipts, and shipping documents. Experience preparing LTL freight rate quotes and reviewing freight charges. Knowledge of freight classifications, weight-based pricing, fuel surcharges, and accessorial charges. Advanced Excel skills, including formulas, pivot tables, lookups, and data analysis. Experience with accounts receivable, billing reconciliation, and cost analysis. Pay: $17.00 - $19…