Accounting and Order Processing Specialist

Precision Quincy designs, engineers, fabricates, and services industrial ovens used in manufacturing applications in a wide variety of industries including automotive, aerospace, building products, packaging, electronics, and finishing. Accounting and Order Processing Specialist Job Description We are seeking a detail-oriented Accounting and Order Processing Specialist to join our small-team manufacturing environment. This position is fully in-person and is a hands-on, process-driven role focused on executing repeatable daily, weekly, and monthly transactional and administrative tasks. The Accounting and Order Processing Specialist will handle invoicing, billing, cash flow and manages the administrative flow from a customer's purchase order through order acknowledgement, milestone invoicing, receivables follow-up, and the accounting handoff. This is an individual contributor role. It requires ownership of daily processes, timely follow-up, and clear communication with sales, project management, engineering, purchasing, and receiving. Purpose of the Role: 1. Process customer orders: Review purchase orders and related terms, acknowledge orders, and maintain reliable order records for new equipment, retrofits, and parts. 2. Keep billing and payment visible: Issue correct invoices at the right milestones, follow up on receivables, and update Pipedrive when the finance team notifies the specialist that customer payments have been received. 3. Verify vendor invoices: Match invoices to purchasing's purchase orders and receiving'spacking slips, then pass verified invoices and exceptions to the person responsible for approval and payment. Training Expectations: Learn Precision Quincy's equipment, retrofit, and parts order paths; customer billing terms; and the stages in the Pipedrive project tracker. Review open projects with the current role holder and project managers, including how an authorized finance person confirms deposit and general arrangement payments. Learn the purchase order, packing slip, and vendor invoice processes, including how to verify a vendor invoice against the related order and receiving record. Who Thrives in This Role: Someone who follows a transaction through to completion and notices when an expected approval, invoice, or payment has not arrived. Someone who checks quantities, prices, dates, and contract terms carefully, while keeping several active orders moving. Someone who communicates clearly with internal teams, customers, and vendors and protects the limited confidential information available to this role. Qualifications: Associate’s or Bachelor’s degree in Business Administration, or a related field. 1+ year in transactional accounting or operations roles, preferably in manufacturing, custom fabrication, or project-based businesses. Ability to work independently on routine tasks while collaborating with sales, production, engineering, and leadership. Team-oriented mindset aligned with PQ’s values of excellence, grit, and collaboration. Strong attention to detail, organizational skills, and reliability in following defined processes. Prior experience with order entry or order processing, billing, bookkeeping, or a combination of these is helpful but not required. Experience in a project-based manufacturer is valuable but not required. Comfort reading customer purchase orders, payment terms, vendor invoices, purchase orders, and receiving documentation. Ability to use Pipedrive, company accounting or ERP systems, spreadsheets, email, and document records accurately; prior knowledge of the exact systems is not required. Sound judgment about discrepancies and approvals, with the ability to ask the right person before changing order or invoice terms. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance Education: Associate (Preferred) Abil…

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