Yard & Materials Coordinator

Role: Yard & Materials Coordinator

Location: Nelson, BC

Reports To: Supply Chain Manager

Direct Reports: N/A

Role Status: Full-time, Permanent

FLSA Status: Non-Exempt

Date of Last Review: May 2026

Role Overview

The Yard & Materials Coordinator is responsible for overseeing the day-to-day operations of the yard, ensuring materials, equipment, and finished goods are organized, handled safely, and moved efficiently to support manufacturing, fabrication and finishing activities.

This role is primarily hands-on, operating a forklift to move materials and products throughout the yard and workshop areas, ensuring safe, efficient material flow. It plays an important part in maintaining an organized and safe work environment while supporting production schedules and operational efficiency. The Yard & Materials Coordinator works closely with Fabrication, Finishing, Digital Planning, Operations, Procurement, Supply Chain, and Logistics teams to help ensure materials are received, stored, and moved accurately and on time.

This opportunity has been created as part of our continued growth and expansion and will play a key role in supporting the development of our state-of-the-art Glulam manufacturing facility.

Essential Duties and Responsibilities

Yard Operations

• Carry out day-to-day yard activities including material handling, storage, and movement of equipment and products.
• Work closely with Job Leads, the Fabrication Director, Finishing Manager, the Manufacturing and operations teams to coordinate the movement of raw materials, work-in-progress, and finished goods.
• Support a safe, organized, and efficient yard environment to meet fabrication, manufacturing, and project timelines.
• Responsible for loading and unloading incoming and outgoing materials, equipment, and finished products.
• Maintain clear and organized staging areas for materials, work-in-progress, and completed items.
• Operate forklifts, loaders, and other equipment to move materials throughout the yard and workshop areas.

Packaging & Shipping Support

• Assist with preparing and packaging finished wood products for shipment.
• Ensure products are properly protected from damage, moisture, and environmental exposure during land and sea transport.
• Work with production and logistics teams to confirm items are packaged, labeled, and staged correctly for dispatch.

Inventory & Material Support

• Work closely with the Inventory & Receiving Coordinator to support material receiving, inspection, and documentation activities.
• Assist in verifying incoming shipments against purchase orders and delivery documentation.
• Communicate any discrepancies, including damaged or missing materials, to the Inventory & Receiving Coordinator.
• Flag low inventory levels to the Supply Chain team as needed.

Safety & Compliance

• Maintain a safe work environment by adhering to company safety policies and procedures.
• Ensure proper storage and handling of materials and equipment.
• Conduct regular inspections of yard equipment and report maintenance requirements.
• Promote safe lifting practices, traffic flow, and equipment operation within the yard.

Process Improvement

• Identify opportunities to improve yard organization, efficiency, and workflow.
• Support the development of scalable yard processes as the business grows.

Core Competencies

• Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods with new approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertise.
• Technical Excellence & Craft Mastery - maintains high standards of technical skill and craftsmanship in their specialized area. Continuously develops expertise whether in design, fabrication, finishing, operations, supply chain or finance.
• Collaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues, clients, and partners based on trust and mutual support.
• Long-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationships.
• Ownership & Continuous Growth - takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities.

Qualifications, Knowledge, Skills, Attributes

• Minimum 5 years of experience in yard operations, material handling or related field.
• Experience working in manufacturing, construction, fabrication, or industrial environments preferred.
• Strong knowledge of material handling, inventory management, and yard organization.
• Experience operating forklifts, loaders, or other heavy equipment.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Strong communication and problem-solving skills.
• Commitment to workplace safety and operational excellence.

Schedule and Working Conditions

• Ability to work 7:30-5:15, Monday – Thursday and every second Friday from 7:30-4:00, with a 15-minute paid coffee break and a 30-minute unpaid lunch each day.
• Ability to work on-site at Spearhead headquarters.
• Ability to stand and move around the shop for work shifts.
• Ability to work in a workshop with exposure to dust, chemicals, and noise using required PPE, as needed.
• Ability to move and carry materials up to 50 lbs on a regular basis.

Compensation

• Pay range is $65k-$75k commensurate with experience and qualifications
• Extended Health and Dental benefits
• Weekly Indemnity Insurance
• Group Retirement Savings Plan (RRSP)

Statement of Inclusion

Spearhead is committed to fostering a culture of diversity, equity, and inclusion. The unique experiences, talents, and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting, developing, and retaining a talented workforce. By prioritizing these principles, we enhance innovation, improve problem-solving, and strengthen company performance. Our commitment to diversity ensures that every individual’s contributions are valued, empowering us to achieve sustainable success and continued growth.