Wholesale Order Management Coordinator

Helsi | Monrovia, CA | Full-Time Helsi is looking for an organized, detail-oriented Wholesale Order Management Coordinator to join our team in Monrovia, CA. This is a hands-on role that sits at the intersection of orders, production, wholesale operations, and product information . The ideal person is highly organized, comfortable managing multiple priorities, and enjoys keeping things moving behind the scenes. You will work closely with our production team and internal operations team to make sure everyone is working from the most current and accurate information. What You'll Do Order & Production Coordination Manage incoming orders and enter orders accurately into Apparel Magic. Manage order entry for off-price customers and accounts. Communicate daily order changes and updates to the production team. Advise production of delivery changes, quantity changes, style changes, drops, cancellations, and reinstated styles. Monitor order and style status and help identify potential production or delivery issues. Apparel Magic & Product Setup Set up all new styles in Apparel Magic. Maintain style, color, size, pricing, and other product information. Set up and maintain UPC information. Keep product information accurate and current across systems. Retail Tickets Purchase and manage retail tickets for both domestic and import orders . Coordinate ticket requirements with production and customer requirements. Track ticket orders and follow up to support production and shipping deadlines. Wholesale & Sales Support Revise and maintain line sheets as product information changes. Create line sheets for off-price orders. Maintain and revise product information in Brandboom and NuORDER . Ensure product information is consistent across line sheets, Brandboom, NuORDER, Apparel Magic, and other systems. EDI & Shipping Support Assist with EDI order processing and updates as needed. Assist with EDI troubleshooting and order-related issues. Assist with booking domestic and international shipments as needed. Coordinate shipment information and requirements with the appropriate teams. What We're Looking For Highly organized with excellent attention to detail. Strong follow-through and ability to manage multiple priorities. Comfortable working with detailed product, order, and production information. Strong communication skills and ability to communicate changes clearly and promptly. Comfortable working across multiple systems and platforms. Able to work independently while collaborating closely with production and operations. Previous experience in apparel, fashion, wholesale, production, order management, or a related field is a plus. The Right Person for This Role You are someone who naturally keeps track of the details, notices when something doesn't look right, and follows through until it is resolved. You enjoy working in a fast-paced apparel environment where priorities can change quickly and accurate information is critical. This role is ideal for someone who enjoys being the connection point between orders, production, sales, and shipping and takes pride in keeping everything organized and moving forward. Location: Monrovia, California Schedule: Full-Time, On-Site

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