Wholesale Data & Inventory Coordinator

Job Summary The Wholesale Data & Inventory Coordinator ensures the absolute accuracy, legal compliance, and integrity of all wholesale inventory and customer accounts. Serving as the operational anchor between post-production and distribution, this role is responsible for real-time data entry, heavy state-regulated auditing, pricing structure maintenance, and transport manifesting. The ideal candidate thrives on precision, possesses a deep understanding of New Mexico cannabis regulations, and seamlessly bridges the gap between spreadsheet management and seed-to-sale track-and-trace systems. Key Responsibilities Data Engineering & Track-and-Trace Compliance Maintain seed-to-sale integrity by executing real-time data entry and daily reconciliation between internal software platforms, Google Sheets, and New Mexico Seed-to-Sale System ( NMS2S )/ BioTrack (NM state traceability system). Audit and generate compliant product labels in strict accordance with the New Mexico Cannabis Control Division (CCD) labeling and packaging guidelines using BarTender software. Build, verify, and track digital transport manifests, sublot records, and physical transfer documentation for all wholesale deliveries. Manage customer accounts , including accurate wholesale pricing structures, active vendor licensing verifications, and updated product SKUs. Inventory Control & Audit Conduct routine physical-to-digital inventory audits to immediately identify, investigate, and resolve inventory variances or system discrepancies. Review all incoming and outgoing documentation (including purchase orders, invoices, packing slips, and lab COAs) for administrative accuracy. Enforce strict security and data integrity standards to safeguard sensitive company and vendor information. Reporting & Cross-Functional Support Compile daily, weekly, and monthly inventory reports , sales summaries, and compliance analytics for leadership. Collaborate daily with the Wholesale Manager, Packaging Supervisor, and Quality Control teams to streamline product velocity and order fulfillment. Provide administrative backup to post-production logistics as assigned by management. Qualifications Age/Legal: Must be 21 years of age or older (state regulatory mandate). Credentials: Must possess a valid State-Issued Driver’s License and be able to successfully pass a state-mandated background check for cannabis establishment technicians. Technical Skillset: Proven proficiency handling complex data structures within BioTrack/ New Mexico Seed-to-Sale System (NMS2S) (or similar seed-to-sale software like Metric), Microsoft Excel/Google Sheets (advanced formulas preferred), and ERP/accounting systems ( NetSuite or QuickBooks ). Data Dexterity: Confident typing speed of at least 50 WPM with a near-zero error rate. Industry Knowledge: 1+ years of direct experience with New Mexico cannabis compliance, inventory controls, or commercial wholesale logistics strongly preferred. Education & Experience Requirements High school diploma or GED required; Associate or Bachelor's degree in Business Administration, Supply Chain Logistics, Data Analytics, or a related field is highly desirable. 1–2 years of dedicated experience in data entry, inventory management, administrative accounting, or wholesale fulfillment operations. Physical Requirements Ability to work in a commercial production environment, occasionally standing, bending, walking, stooping, and kneeling. Ability to remain in a stationary position (sitting or standing) for extended periods of up to 8 hours a day, with or without reasonable accommodation. Must be able to safely and properly lift up to 50 pounds. Compensation & Schedule Hourly Rate: [Insert Competitive Hourly Range, e.g., $18.00 - $20.00/hr depending on experience] Schedule: Generally Monday through Friday, 8:00 AM – 5:00 PM. Occasional weekend, evening, or holiday hours may be required based on seasonal harvest cycles or emergency operational demands Benefits Packag…

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