Weekend Logistics Coordinator

Friday to Monday role (Friday 8hr day // Sat and Sun are 12 hr days // Monday 8 hr day) Can be either Baltimore or NYC based. Weekends/Holidays are remote, up to 3 week days per month can be worked remotely as well – pending manager approval. The role of the Logistics Coordinator is essential to the success of Vane Line Bunkering operations. As a Logistics Coordinator, you will be responsible for coordinating the safe and efficient movement of tugboats and barges delivering a variety of petroleum products across many regions within the United States. You are the first point of contact for vessel crews, customers, and trade partners. During day-to-day operations you will manage vessel schedules, coordinate deliveries with vessel agents, and provide outstanding service to our valued customers. ESSENTIAL DUTIES & RESPONSIBILITIES SCHEDULING FUNCTIONS o Manage schedules for multiple vessel movements in a variety of ports. o Actively monitor and update our proprietary logistics software. o Communicate with vessel agents on vessel schedules and particulars. o Coordinate loadings and deliveries with cargo terminals. o Communicate with trade partners to advise on vessel operations. o Coordinate vessel movements with Operation/Engineering teams to carry out vessel maintenance and inspections. ADMINISTRATIVE FUNCTIONS o Accept new cargo nominations from our customers and input them into our proprietary logistics software. o Finalize and track final cargo orders. o Verify completed jobs to be processed by the billing department. CUSTOMER SERVICE FUNCTIONS o Communicate directly with customers via phone and email. o Generate vessel delivery schedules and work with our customers to achieve their objectives. o Provide direct support for customers and be their resource for problem solving. o Establish a rapport and strong relationships with our customers. VESSEL SUPPORT FUNCTIONS o Communicate in real time with our vessel crews to ensure safe and efficient operations. o Problem solving with crews and operations managers. o Relay emergency/incident communications to the proper points of contact. OTHER RESPONSIBILITIES o Support the chartering department in customer relations and marketing initiatives. o Be available to be a general point of contact for multiple outside parties. o Contribute to the continual improvement, optimization, and innovation of the Fleet Logistics department. EDUCATION AND/OR EXPERIENCE o Associate’s degree (Preferred) o Bachelor’s Degree (Strongly Preferred) o 1-2 years of logistics experience (Preferred) o Operational experience in the Maritime Industry (Strongly Preferred) o Proficiency in Microsoft Suite Products (Word, Excel, etc.) KNOWLEDGE, SKILLS, AND ABILITIES o Strong written and verbal communication skills. o Proficient with computers and technology. o Maintain strong attention to detail. o Critical Thinking Skills. o Customer Service Skills. o Comfortable with multitasking and managing multiple moving components at any given time. o Able to work weekends/holidays on a rotational basis, and adjust schedule to meet the needs of our operations.

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