Wedding Production Manager

Now Hiring: Wedding Production Manager Amber Hospitality Group | The Yorkmont | Charlotte, NC Turn the Details Into Exceptional Events. Lead the Operations Behind Unforgettable Weddings. About Amber Hospitality Group Amber Hospitality Group operates two premier wedding and special-event venues: The Yorkmont in Charlotte, North Carolina, and The Legacy in St. Augustine, Florida. With nearly 10 years in business and approximately 2,000 successful weddings, Amber Hospitality Group has built a reputation for delivering elevated client experiences, thoughtfully designed celebrations, and seamless event execution. We are seeking an experienced, highly organized Wedding Production & Operations Manager to oversee the operational planning and production logistics for weddings and special events at The Yorkmont in Charlotte. This is a critical behind-the-scenes leadership role responsible for ensuring every event is properly planned, resourced, coordinated, and execution-ready. From inventory management and labor scheduling to vendor coordination and production timelines, you will oversee the operational details that bring each event to life. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, enjoys managing complex logistics, and understands how to bring multiple departments together to deliver exceptional events. Position Overview Position: Wedding Production & Operations Manager Company: Amber Hospitality Group Venue: The Yorkmont Location: Charlotte, NC (Onsite) Employment Type: Full-Time, Non-Exempt Reports To: Owner / Chief Executive Officer Compensation: $68,000–$75,000 annually, depending on experience Schedule: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM Work Schedule: Primarily standard business hours, with occasional early mornings, evenings, weekends, and holidays based on event requirements Benefits: Paid Time Off (PTO) and Holiday Pay Key Responsibilities Wedding Production & Operational Planning Review finalized wedding and event details to develop comprehensive production plans, ensuring all operational requirements are identified and addressed in advance. Translate event specifications into actionable production schedules, including timelines, staffing assignments, rental requirements, decor, floral needs, and setup plans. Prepare and distribute detailed production packets, event instructions, and warehouse pull lists to ensure departments have the information needed for successful execution. Identify potential scheduling conflicts, missing details, and logistical challenges before they impact event operations. Inventory & Warehouse Management Oversee inventory tracking and organization of event decor, floral supplies, furniture, linens, equipment, and other production materials. Coordinate with warehouse personnel to ensure inventory is accurately pulled, inspected, loaded, transported, and returned following each event. Establish and maintain inventory procedures, cycle counts, and organization standards to minimize loss, damage, and unnecessary purchasing. Monitor inventory levels and communicate replenishment needs to leadership. Labor Planning & Resource Allocation Develop event-specific labor plans based on guest counts, event complexity, production requirements, and operational needs. Coordinate staffing requirements for floral production, event setup and breakdown, banquet service, bar operations, and event attendants. Establish employee assignments, call times, and production schedules to ensure appropriate staffing coverage. Identify labor shortages, scheduling conflicts, and resource gaps and proactively implement solutions. Department & Vendor Coordination Serve as the primary operational liaison between Sales, Design, Floral, Culinary, Venue Operations, Warehouse, and external vendors. Coordinate rental companies, specialty vendors, and other third-party partners to ensure delivery schedules, setup requirements, and event specifications are met. Lead producti…

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