Wastewater Treatment Project Administrative Coordinator - Oklahoma City, OK

Location Oklahoma City, Oklahoma, United States Capabilities Operations and Maintenance Office Setup Office/Onsite Job ID #46791 Industry Water At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact At Jacobs, we don’t settle. We’re always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as we look to the future with optimism and focus. We give our best every day because we know our work makes a difference. We’re seeking an organized and adaptable Wastewater Treatment Project Administrative Coordinator to join our team in Oklahoma City, OK to support project leadership, field personnel, maintenance staff, vendors, subcontractors, and corporate support teams. In this role, you’ll help keep daily operations running smoothly by coordinating administrative activities, maintaining accurate documentation, supporting purchasing and maintenance processes, and responding to evolving project needs. You’ll be a trusted resource for the project team and a key point of contact for employees, visitors, vendors, and contractors. If you are detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment, this may be the opportunity for you. Your Impact Provide administrative support to project leadership, project managers, supervisors, maintenance personnel, and project staff. Serve as a primary point of contact for employees, visitors, vendors, contractors, and corporate support teams. Answer incoming calls, respond to inquiries, and greet visitors professionally. Coordinate meetings, conference calls, training sessions, project events, and related logistics. Maintain calendars, schedules, and project communications. Prepare correspondence, reports, presentations, spreadsheets, meeting materials, and other project documentation. Maintain organized and accurate electronic and hard-copy filing systems. Support document control activities, including tracking, distributing, filing, retaining, and organizing project and maintenance records. Maintain personnel files, training records, certifications, compliance documents, and other project records. Create purchase requisitions, process purchase orders, maintain purchasing records, and support procurement activities. Assist with invoice processing, expense tracking, vendor documentation, and related administrative functions. Coordinate with vendors, suppliers, and contractors regarding documentation, administrative requirements, and project needs. Track office, maintenance, and project supply inventories and coordinate replenishment. Create, update, track, and close work orders within company systems. Assist with scheduling, tracking, and reporting maintenance and operational activities. Maintain accurate equipment, asset, inventory, and maintenance records. Prepare and distribute routine reports related to project operations, maintenance, purchasing, inventory, and other business needs. Support employee onboarding, including new-hire paperwork, orientation scheduling, and required documentation. Coordinate travel arrangements, lodging, and other logistical needs for project personnel. Support company policies, procedures, safety requirements, and administrative processes. Protect sensitive employee and company information and maintain appropriate confidentiality. Build positive working relationships with employees, clients, vendors, and project stakeholders. Manage multiple assignments and adjust priorities as project needs change. Support special projects and other duties as assigned. As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle t…

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