Warehouse Workforce & Administrative Coordinator

Job Summary:

The Warehouse Workforce & Administrative Coordinator is responsible for monitoring

and correcting hourly schedules and time punches, serving as a liaison between

warehouse staff and Human Resources, supporting new employee onboarding, and

managing administrative functions to ensure smooth daily operations.

Key Responsibilities:

Workforce Scheduling & Timekeeping

• Monitor, review, and correct hourly schedules and employee time punches
• Ensure accuracy of timekeeping records in compliance with company policies
• Coordinate with Managers and Supervisors to resolve attendance discrepancies
• Coordinate with Managers and Supervisors to determine and source Temp Labor requirements.
• Prepare and submit payroll-related reports as needed

HR Liaison

• Act as the primary point of contact between warehouse employees, Managers and HR
• Communicate policy updates, procedures, and HR initiatives to staff
• Assist with employee inquiries related to attendance, benefits, and policies
• Escalate employee relations concerns to Operations Manager or HR when appropriate

New Employee Onboarding

• Coordinate onboarding schedules for new hires
• Ensure completion of required documentation and system setup
• Partner with supervisors to facilitate orientation and training logistics
• Maintain onboarding records and compliance documentation 

Administrative Support

• Maintain personnel and attendance records
• Generate operational and workforce reports
• Support warehouse leadership with administrative tasks
• Ensure Operational and administrative documentation is organized and audit- ready

Preferred Skills & Qualifications

• Experience in workforce scheduling, payroll, or timekeeping systems
• Strong organizational and administrative skills 
• High attention to detail and accuracy
• Ability to handle confidential information professionally
• Strong communication and interpersonal skills
• Proficiency in MS Office and HRIS/timekeeping systems