Warehouse Supervisor

Summary:

GENERAL DESCRIPTION OF WORK:

Responsible for supervising the work activity of a large group of storeroom employees (16 or more) involved in providing a service of materials and supplies to meet the requirements for vehicle availability in the Fleet and Facilities Maintenance department. Performs inspections of subordinate’s in-progress work assignments, ensures that subordinates maintain work schedules, and makes decisions on a variety of personnel issues. Responsible for ensuring that the receipt, storage, and issuance of vehicle parts, materials, supplies, and equipment are in strict compliance with VIA’s inventory control policies and procedures. Verifies inventory is safeguarded against waste, loss, and misuse, consistent with VIA’s mission to cost effectively manage the resources entrusted to VIA by the community.

ESSENTIAL FUNCTIONS:

Plans, assigns, and coordinates work assignments for employees involved in storeroom activities.

Conducts hands-on training of storeroom employees operating material handling equipment and instructs employees on safety rules and regulations.

Oversees labor timekeeping and personnel administration activities for subordinate employees.

Performs quality assurance checks on work performed and conducts counseling and instruction to address any issues with personnel and/or VIA technical documentation.

Maximizes productivity of subordinate employees through coaching, counseling, and discipline in accordance with VIA policies and procedures, and works to promote teamwork and cooperation.

Supervises subordinates within an organized labor environment, ensuring adherence to and providing guidance about the “Working Conditions for Hourly-Paid Employees.”

Oversees the proper use of VIA facilities, tools, and equipment, to include monitoring inventory draws and use of spare parts, materials, and supplies to optimize maintenance program efficiency, adherence to budgets (shift, department, and division), and minimizing risk of loss.

Responsible for the proper storage and handling of hazardous materials by promoting safety and good housekeeping, maintaining all storage bins, and ensuring inventory items are properly stored and classified.

Works closely with Procurement on purchases of parts and other commodities; works to identify and resolve inventory problems to ensure maximum availability with little or no stock-outs.

Investigates inventory variance and ensures that adequate internal checks and balances for the storeroom exist within the Fleet and Facilities Maintenance department.

Monitors the back-order report daily to ensure parts, materials, and supplies are received within the purchase order due date to maintain adequate stock balances and avoid stock-outs, and contacts Procurement staff and outside vendors to expedite an order when necessary.

Coordinates with Maintenance Supervisors relating to inventory of campaign and special project needs to ensure accurate inventory is available to prevent work delays.

Reviews all inventory discrepancies and order errors and verifies that components rejected are properly removed from inventory management system; ensures that materials rejected are reordered to replenish inventory; and regularly reviews discrepancy reports utilizing the Storeroom Inventory Reporting system.

Issues and delivers materials, parts, and supplies to various departments.

Monitors all storeroom transactions and ensures that they are in compliance with established inventory control policies and procedures.

Monitors unusual stock levels and recommends changes to re-order points and economic order quantities.

Inspects and receives incoming freight, receiving documents, and packing slips to verify that proper quantity and nomenclature was received and entered in VIA’s Warehouse Management System (EAM/FSM).

Receives and records all oil and fuel deliveries and monitors oil and fuel levels on a daily basis to ensure adequate inventory is on hand for the servicing and maintenance of revenue vehicles.

Monitors all phases of the Rebuild Spare Components Program.

Operates computer terminal to include VIA’s Warehouse Management System (EAM & FSM).

Performs routine manual and clerical work, to include establishing and maintaining records.

Supports VIA’s environmental sustainability programs. Responds to accidental fluid spills and gaseous discharges using training and proper technique to safely minimize environmental impact.

This job description excludes marginal functions that are incidental to performing the job. Other duties may exist.

REQUIRED EDUCATION AND EXPERIENCE:

High School diploma or equivalent and four (4) years of related experience in a fleet and facility equipment maintenance operation.

ADDITIONAL REQUIREMENTS:

Knowledge of material, supplies, and equipment used in vehicle and facility maintenance servicing activities.

Knowledge of the hazards, safety precautions, and methods of promoting safety among subordinates related to duties performed.

Ability to work in a high intensity environment to meet a diverse set of expectations, which requires multitasking and time management skills.

Ability to take initiative and use independent judgement to analyze situations and determine solutions to problems.

Ability to maintain confidentiality of sensitive material and issues.

Ability to read semi-complex materials such as invoices, receiving documents, accounting transactions, packing slips, bill of ladings, credit memos, report reference manuals, and illustrations.

Ability to convey details when conducting analysis and preparing summaries.

Knowledge of inventory software, applications, and programs, such as financial, materials, procurement, and maintenance management streams within Hexagon and Infor, or similar software.

Ability to read and write English effectively to perform duties.

Ability to communicate effectively, both verbally and in writing.

Knowledge of the principles and theories of Economic Order Quantity and ABC analysis.

Knowledge of all phases of shipping and receiving.

Knowledge of bus and automotive parts, materials, and equipment.

Ability to perform advanced arithmetic involving decimals, percentages, and fractions.

Ability to operate various material handling equipment to include forklifts, electric part carts, and pallet jacks, and obtain and maintain OSHA forklift certification.

Ability to understand and carry out oral and written instructions.

Ability to plan, assign, and supervise the work of subordinates.

Responsible for planning and coordinating monthly employee briefings to improve communication as well as follow up on topical issues.

Responds to non-routine and emergency situations arising throughout the VIA service area.

Knowledge of job and occupational hazards, as well as safety precautions required in the shops.

Ability to establish and maintain effective working relationships with other employees.

Ability to respond to safety and emergency alerts.

Must have a valid Texas Driver’s License (Class-C).

Must be able to maintain good work attendance.

Safety Accountability Statement:

- Employees must consider safety in all tasks performed, as well as demonstrate safe judgment and decisions that not only maintain their own safety; but that of fellow employees and customers.

- Demonstrate a professional commitment to assure compliance with all organizational policies, practices, and programs related to safety, health, and system security.

- Employees have a responsibility to identify and report hazards, as well as potentially unsafe conditions, to your immediate supervisor or Safety Department.

- Employees are responsible, and required, to stop a job/task to prevent an unsafe incident or act from occurring. This acknowledges the threat of potential injury, property damage and the opportunity for better judgment to be used.

 Must comply with and support all applicable VIA EEO Policies and Procedures.

PHYSICAL REQUIREMENTS:

Must have the physical ability to occasionally reach overhead, sit, be on unprotected heights, and fine manipulation. Must have physical ability to frequently bend, stoop, twist, squat, kneel, climb stairs, be around moving machinery, forearm rotational movement, hard grasping, use of foot control, and medium dexterity. Must have physical ability to continuously walk, stand, and be around extremes in temperature/humidity.

Must have physical ability to occasionally lift/carry 100 lbs., push/pull 110 lbs. Must have physical ability to frequently lift/carry 35 lbs., push/pull 50 lbs. Must have physical ability to continuously lift/carry 25 lbs., push/pull 35 lbs.

Job requires use of both hands either simultaneously or singly and both feet are required for foot controls either simultaneously or singly.    

WORK ENVIRONMENTS:

Work involves exposure to dust, fumes, gases, noise, and unfavorable weather conditions. 

VIA is an Equal Employment Opportunity Employer, providing equal opportunity to all qualified individuals, regardless of race, color, religion, age, sex, national origin, veteran status, genetic information, or disability.