Warehouse Supervisor

Summary: GENERAL DESCRIPTION OF WORK: Responsible for supervising the work activity of a large group of storeroom employees (16 or more) involved in providing a service of materials and supplies to meet the requirements for vehicle availability in the Fleet and Facilities Maintenance department. Performs inspections of subordinate’s in-progress work assignments, ensures that subordinates maintain work schedules, and makes decisions on a variety of personnel issues. Responsible for ensuring that the receipt, storage, and issuance of vehicle parts, materials, supplies, and equipment are in strict compliance with VIA’s inventory control policies and procedures. Verifies inventory is safeguarded against waste, loss, and misuse, consistent with VIA’s mission to cost effectively manage the resources entrusted to VIA by the community. ESSENTIAL FUNCTIONS: Plans, assigns, and coordinates work assignments for employees involved in storeroom activities. Conducts hands-on training of storeroom employees operating material handling equipment and instructs employees on safety rules and regulations. Oversees labor timekeeping and personnel administration activities for subordinate employees. Performs quality assurance checks on work performed and conducts counseling and instruction to address any issues with personnel and/or VIA technical documentation. Maximizes productivity of subordinate employees through coaching, counseling, and discipline in accordance with VIA policies and procedures, and works to promote teamwork and cooperation. Supervises subordinates within an organized labor environment, ensuring adherence to and providing guidance about the “Working Conditions for Hourly-Paid Employees.” Oversees the proper use of VIA facilities, tools, and equipment, to include monitoring inventory draws and use of spare parts, materials, and supplies to optimize maintenance program efficiency, adherence to budgets (shift, department, and division), and minimizing risk of loss. Responsible for the proper storage and handling of hazardous materials by promoting safety and good housekeeping, maintaining all storage bins, and ensuring inventory items are properly stored and classified. Works closely with Procurement on purchases of parts and other commodities; works to identify and resolve inventory problems to ensure maximum availability with little or no stock-outs. Investigates inventory variance and ensures that adequate internal checks and balances for the storeroom exist within the Fleet and Facilities Maintenance department. Monitors the back-order report daily to ensure parts, materials, and supplies are received within the purchase order due date to maintain adequate stock balances and avoid stock-outs, and contacts Procurement staff and outside vendors to expedite an order when necessary. Coordinates with Maintenance Supervisors relating to inventory of campaign and special project needs to ensure accurate inventory is available to prevent work delays. Reviews all inventory discrepancies and order errors and verifies that components rejected are properly removed from inventory management system; ensures that materials rejected are reordered to replenish inventory; and regularly reviews discrepancy reports utilizing the Storeroom Inventory Reporting system. Issues and delivers materials, parts, and supplies to various departments. Monitors all storeroom transactions and ensures that they are in compliance with established inventory control policies and procedures. Monitors unusual stock levels and recommends changes to re-order points and economic order quantities. Inspects and receives incoming freight, receiving documents, and packing slips to verify that proper quantity and nomenclature was received and entered in VIA’s Warehouse Management System (EAM/FSM). Receives and records all oil and fuel deliveries and monitors oil and fuel levels on a daily basis to ensure adequate inventory is on hand for …

View the full posting and apply